United Media
Conference Operations Producer
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Conference Operations Producer
Senior Conference Operations Manager
United Media offers the unique opportunity to own the operational standard of every conference you run. You will be responsible for the end-to-end execution of 10 European private equity conferences annually—covering venues, suppliers, on-site teams, and attendee experience.
About the Role
Are you ready to help define the future of an industry? Thriving in a fast-paced environment, eager to shoulder tremendous responsibility, and passionate about aligning a thousand moving pieces by deadline? If you’re a detail-obsessed operator—calm under pressure, energised by execution, and drawn to a young, startup-like team, this could be the right role for you. You don’t just plan—you ship.
You’ll be joining United Media (https://www.united-media.com/), a dynamic organisation specialising in large-scale industry media and conferences across financial, retail, and property sectors. We’ve organically built 8 media companies and acquired an Office had exemplary driven growth by nurturing exceptional talent.
Why United Media?
At United Media, you’ll:
- Own a critical business pillar—driving tangible impact across all our high-stakes operations.
- Constantly stretch your capabilities—pushing boundaries and exploring challenges with an entrepreneurial mindset.
- Work closely with senior leaders—learn from executives, forge deep relationships with your team, and grow alongside the company’s ambitions.
- Enjoy unparalleled internal flexibility—promotions happen fast for proven performance and innovation.
- Experience diverse markets—travel globally to support and execute on conferences and initiatives worldwide.
- Build transferable expertise—master the sharp edge of project management, supplier relations, event execution, and operational strategy.
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Your Responsibilities
Your role will evolve with the demands of the business, but will primarily focus on:
Supplier Research and Management
- Source, compare, and secure top-tier suppliers for all event needs—venues, catering, tech, logistics, decor.
- Conduct deep-dive research for niche vendors (branded materials, sponsorship add-ons, vendor product solutions).
- Negotiate binding contracts, minimise waste, and optimise spend per aligned KPIs.
- Nurture strong supplier relationships—collaborate proactively to resolve issues and ensure a seamless experience.
Event Planning and Execution
- Plan all on-site and off-site activations—sponsored VIP treatments, corporate dinners, lunches, executive retreats, awards ceremonies.
- Partner with venues to finalise logistics, safety checks, and delivery guarantees for capacity, AV, AV, security, and staffing.
- On-site advocacy: oversee timelines, troubleshoot issues, and ensure flawless flow from rope drop to closure.
Internal Team Support
- Clear a consistent backlog: resolve internal requests, consolidate priorities, escalate blockers to leadership.
- Maintain meticulous inventory of supplies, event assets, and touchpoints (banners, tech, decor, signage).
- Quality assurance for all printed and digital design project collateral prior to sign-off.
On-Site Volunteers & Staffing
- Cuebaled hiring for engagement: recruit, train, and supervise up to 40 event volunteers to execute standards and ensure a professional atmosphere at every event.
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What the Future Holds
No matter your commitment duration—from saying “yes” today to a decade, United Media positions itself as your launchpad for a successful career. Our management pipeline is built from the ground up; all promotions for leadership roles go to internal talent.
What We Expect
Elsewhere in the industry, experience makes a difference—but not here. While we expect a UK work permit, we don’t mandate prior work history or industry knowledge: anyone with passion and hustle, at any experience level, is encouraged to apply.
To excel here, we look for:
✅ Stars built based on effort and purpose—aggressively self-driven to crush every goal in sight. ✅ Navy seal-like urgency—deadlines sharpen, boundaries get pushed; but quality never takes the lead. ✅ Ownership-first mentality—the person who resolves problems before they are asked to solve them. Meets deadlines progress over perfection. ✅ Relational instinct – tenacity in conversation—cultivating synergy with people, closing gaps, building reputation. ✅ Crisp communication—verbal and written across every medium. Clarity in chaos is your daily superpower. ✅ Blueprints for order—masterful ability to structure workloads, beat scope, rule consumer comfort over inertia.
Location: London Office – 4-minute walk from London Victoria Station Hours: On-site, Monday to Friday Start Date: Flexible – Part of a dynamic, results-driven global team ready to launch.
Ready for your next launch. See enclosure for application or apply directly.
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