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Conference Organiser
Conferences Operations Executive – United Media
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences a year, covering venues, suppliers, on-site teams, and the attendee experience itself.
Do you want to take part in defining the future of an industry? Do you thrive in a fast-paced environment, where you gain an immense amount of responsibility? Are you part of an exceptional entrepreneurial team with young, motivated, and highly driven people? Are you the kind of **operator who “ships”—**obsessive about detail, calm under tight deadlines, and energised by aligning every moving piece? If so, you might be the next member of our global operations team.
Why United Media
United Media (https://www.united-media.com/) specialises in building large-scale industry media and conference products across sectors such as insurance, finance, and retail. As of today, we have organically launched 8 media companies and acquired one.
What We Offer You
You get the unique opportunity to take ownership of one of our key business areas, working in-person at our London HQ (a 4-minute walk from London Victoria Station). Expect to be challenged continuously to ensure a consistent growth curve—benefits include:
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- Real impact – Tangible results and operational experience in a fast-growth startup environment.
- Inspiration & guidance – Close collaboration with our high-performing team, CEO, and founder.
- Unlimited internal potential – Strong focus on promotions from within for long-term career success.
- Travel opportunities – National and international conference attendance as part of the role.
- Transferable skills – Develop interpersonal, research, organisational, outreach, and project management expertise.
Key Responsibilities
1. Supplier Research & Management
- Source, compare, and select the best suppliers for all event-related needs.
- Conduct detailed research to identify add-ons, branding suppliers, and event-specific logistics providers.
- Negotiate and finalise cost-effective, high-quality contracts.
- Maintain strong supplier relationships—addressing issues proactively.
- Oversee budget reviews to flag changes early.
2. Event Planning
- Manage sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinate venue logistics (security, setup, F&B, AV).
- Provide on-site support to ensure flawless execution.
3. Internal Team & Operations Support
- Consolidate and track internal queries for quick resolution.
- Update inventory logs and equipment sheets.
- Conduct quality checks on design assets (banners, signage, brochures).
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4. Volunteer Organisation
- Hire, train, and manage a 40-person volunteer team.
- Assign roles, organise training, and ensure seamless deployment.
- Facilitate feedback loops to optimise future events.
The Future With United Media
Whether you join for two years or over a decade, this role is designed to lay the foundation for your career success. We strongly promote internally, with a clear pathway to management.
What We’re Looking For
No prior experience is required—training will be provided, and we welcome candidates from all professional backgrounds. However:
- UK work permit: Mandatory requirement.
- Core traits:
- Relentless drive – Commitment to excellence in every task.
- Tremendous work ethic with a high-degree urgency.
- Proactive ownership – Take initiative, follow through.
- Relationship-building passion – Curious, engaging communicator.
- Strong communication (verbal and written).
- Organisational mastery – Master of structure, prioritisation.
Start date: Flexible (onsite, Monday-Friday, London-based).
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