Gartner
Conference Planner, Exhibit Operations
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Conferences Planner – Exhibit Operations, Sponsorship Fulfillment
About the Role
We are seeking a dynamic Conferences Planner specializing in exhibit operations, service delivery, and sponsorship fulfillment for Gartner’s destination conferences. This role involves the end-to-end management of all exhibit-related elements, ensuring seamless delivery while maximizing revenue, engagement, and exhibitor satisfaction.
Responsibilities
Core Duties
- Lead operational execution of exhibitor elements across multiple B2B conferences, including:
- Project management of floor plans, budgeting, financial forecasting, reconciliations, staff planning, and production scheduling
- Development and continuous improvement of exhibit floor plans to optimize revenue and attendee engagement
- Financial management of conference budgets, ensuring accurate monthly forecasts and cost reconciliation
- Serve as onsite operations lead during conferences, overseeing:
- Production schedules, vendor and agency partners, and conference staff coordination
- Logistical execution of exhibit assembly, inventory, and speaking sessions
- Maintain a real-time digital portal for exhibitors, ensuring seamless logistical access and superior customer experience
- Conduct data analysis to inform strategic decisions on exhibit deployment, attendee engagement, and sponsorship retention
- Represent Gartner as an exhibitor advocate, proactively resolving requests and maintaining high-value, service-oriented relationships
- Collaborate with internal/external partners to ensure flawless conference execution, emphasizing trust and partnership-building
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Requirements & Qualifications
Essential Experience & Skills
- Bachelor’s degree in Event Management, Experiential Marketing, Tradeshow Management, or related field
- 1–3 years of hands-on experience in exhibition operations, event fulfillment, or sponsorship coordination
- Strong project management expertise with:
- Production schedules, budget management, and event staff oversight
- Handling dependencies and multivalent programs
- Proven ability to manage vendor/agency partnerships and drive partner satisfaction
- Sharp financial acumen with forecasting, cost tracking, and expense management
- Self-motivated problem-solver with detail orientation and a results-driven mindset
- Advanced organisational, time-management, and crisis-resilience skills
- Excellent oracy and written communication, including presentation skills
- Innovative thinker: Committed to process improvement and delivering exceptional experiences
- Adaptability to fast-paced environments with fluctuating priorities
- Preparedness to travel domestically/cylinder (XX% coverage)
Why Join Gartner?
Our Vision: Advancing Programmes of Purpose
As the world authority on AI, Gartner empowers 13,000+ enterprises globally with expert guidance to navigate technology and business transformations. Our 20,000+ talent force collaborates across borders, united by a single purpose: helping our clients listen—to consumers, to competitors, and to our own trailblazing AI-inspired strategies.
Our Values in Action
- Culture of Curiosity: We ask bold questions to solve breakthrough problems.
- Unmatched Impact: Your decisions shape real-world outcomes—from the enterprise boardroom to the C-suite.
- Elevating the Team: High bar for individual performance? Even higher for collective excellence.
- Diversity and Belonging: We flourish by celebrating human difference—because resilience comes from variation.
- Empowering Talent: Hybrid flexibility, unparalleled upward mobility, and career-altering resources underpin our promise: Grow with us.
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Beyond Career Growth
- Hybrid-first environment designed for productivity, purpose, and fulfillment
- Industry-leading benefits and performance-driven compensation
- AI-driven innovation: Leverage cutting-edge technology to redefine how we collaborate and create value
Gartner’s Commitment to Equality
Gartner is dedicated to equality in all employment practices, ensuring non-discrimination based on race, sex, disability status, veteran status, or any other legally protected category. We welcome applications from all qualified individuals and offer reasonable accommodations during recruitment.
GI Forum Accreditation
Gartner is an Equal Opportunity Employer and an active member of the GI Forum, setting a benchmark for inclusive organisations.
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For all terms relating to your data, please review our Confidentiality Policy.
Job Requisition ID: 111260 Applied #LI-NO1
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