Contracts Coordinator / Contracts Administrator (Temporary)

Salary: £36,000 – £41,000

Temporary until November (with potential for extension or permanent opportunity)

Working Pattern: Hybrid – 2 days per week in the office

Immediate to start

The Opportunity:

Our client is a leading and highly regarded organisation within the higher education sector, is seeking a proactive and organised Contracts Coordinator to join a collaborative Contracts and Compliance team on a temporary basis. This is an excellent opportunity for someone looking to build experience within contracts administration, governance, compliance, research support, or a regulated professional environment. The successful candidate will play a key role in supporting contract administration activities, ensuring agreements are processed efficiently, records are maintained accurately, and stakeholders receive a high level of service. The role offers strong development opportunities and exposure to a variety of contract and compliance processes.

About the Team:

You will join a friendly, experienced team responsible for managing contract processes, supporting due diligence activities, and ensuring effective governance across a wide range of projects and partnerships. This opportunity has arisen due to internal team changes and provides the chance to gain valuable experience within a busy and evolving function.

Key Responsibilities:

• Manage and monitor shared inboxes and internal systems, identifying recurring queries and opportunities to improve processes and guidance materials.
• Build effective working relationships with internal and external stakeholders to ensure smooth information flow and timely service delivery.
• Use judgement and initiative to identify issues, risks, or sensitive matters and escalate where appropriate.
• Administer the full contract lifecycle using electronic signature platforms, including preparing documents, issuing agreements, monitoring progress, and resolving administrative issues.
• Maintain and update contract templates and precedent documents, ensuring version control and accuracy.
• Assist in preparing and reviewing standard agreements and supporting documentation using approved templates and guidance.
• Make routine amendments to contracts and documentation under supervision.
• Support contract review and negotiation processes by coordinating documentation, recording comments, and tracking actions.
• Respond to routine queries relating to contract processes and escalate more complex matters to senior colleagues.
• Conduct initial document checks, identifying missing information or potential concerns.
• Maintain accurate records within contract management and document storage systems.
• Monitor agreement progress and proactively follow up on outstanding actions and approvals.
• Track contract renewals and ensure key deadlines are highlighted to relevant stakeholders.
• Support wider contract administration and compliance activities as required.