EQUANS
Contract Administrator
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Contract Administrator
Contract Administrator – Maternity Cover (13 Months)
Location: Alderley Park, SK10, United Kingdom Contract Type: Temporary Hours: Full-time (40 hours per week) Salary: £28,000 per annum Benefits: Competitive package including holiday entitlement, well-being support, learning opportunities, and more.
About the Role
Equans is seeking a Contract Administrator to support their team at Facility Management Excellence in a client environment. This role is designed to provide essential contract business delivery and operational support through key relationship management, robust system administration, and strategic process development.
You’ll interface with multiple stakeholders—internal teams, clients, suppliers—to ensure seamless service delivery, business improvement initiatives, and compliance with Health & Safety (HSEQ), HR, and financial systems.
What You Will Deliver
Contract & Stakeholder Management
- Interface with internal and external stakeholders on contract administration and business processes.
- Support the Account Management Team in upholding service agreements at a high operational standard.
- Collaborate in business improvement projects/initiatives to enhance efficiency.
- Administer attendance, sickness, leave management (e.g., annual leave, sickness records) via SAP Business Systems.
- Oversee recruitment processes, including system administration for hiring (direct employees only).
- Coordinate onboarding and vetting of new starters (employees, temporary workers, and sub-contractors) against BS7858 security standards.
HR & Payroll Administration
- Process payroll data, medical certificates, starter/leaver paperwork.
- Support PIP, expense claims, and basic HR record-keeping.
Health & Safety (HSEQ) & Compliance
- Manage HSEQ-related administration via the AIMS system to ensure contractual compliance and adherence to health & safety policies.
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Performance & Reporting
- Attend KPI/SLA performance meetings with clients and subcontractors (security, catering, TFM teams).
- Monitor and escalate ad-hoc service requests (quoting system management).
- Assist Account Directors in producing client/monthly/quarterly reports.
- Attend and record duties at contract review meetings.
Business System Tasks
Coupa System
- Raising and processing Purchase Orders (POs).
- Handling Goods Receipts.
- Resolving invoice queries.
SAP System
- Submitting annual leave, sickness requests & expense reports.
- Generating and monitoring IONs for chargeable works.
- Facilitating invoicing workflows.
Planon CAFM System
- Supporting Help Desk and managers in ensuring site jobs are timely closed.
- Reconciling timesheets against chargeable invoicing, liaising with Payroll & management on discrepancies.
What We Offer You
Competitive package including
- 24 days annual leave (+ public holidays).
- Life Cover (1.5× annual salary).
- Employee discount schemes on major retailers.
- Gym membership discounts.
- Cycle to Work Scheme.
- Holiday Purchase Scheme.
- 2 CSR days per year.
- ** Broader learning opportunities**: professional certifications, team collective training, and personalised development programmes.
- EEffort Reward Scheme: Attractive incentives for referrals.
- Access to Equans’ growing employee networks (e.g., accessAbility, Encompass LGBTQ+, RISE for ethnic diversity).
- 24/7 Employee Assistance Programme + mental-wellbeing app.
Who You Are
Essential Criteria
- Experience of working collaboratively in FM, services, or similar operational roles.
- Basic understanding of Facility Management (FM) processes.
- Working knowledge of MS Office (especially Excel and Outlook).
- Proficiency in Planon CAFM or similar User Interface Systems (advantageous).
- Experience with financial/administration systems (SAP, Oracle, Coupa).
- Exposure to a high-end, fast-paced environment.
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Key Attributes
- Ability to work as part of a team with internal departments, clients, and subcontractors.
- Comfortable passing BS7858 vetting standards (security clearance).
Location & Logistics
- Not strictly mandatory, but preferred: Full driving licence with personal car access (due to Alderley Park location). Shuttle buses available for commuters without private transport.
DBS Check
- Basic Disclosure & Barring Service (DBS) check is required.
Who We Are
Equans’ UK & Ireland Legacy Equans delivers sustainable Facility Management, energy solutions, and digital services to drive decarbonisation across built environments. Our 15,000 UK & Irish employees help public & private sector clients achieve a low-carbon, resilient future.
Global Reach: Operating in 20 countries, Equans boasts 90,000+ employees with a turnover of €19.2bn in 2024.
Our Values
We uphold Accountability, Respect, Team Spirit & Service Firstly. Our culture is built on trust, collaboration, and customer-centric excellence.
Why Join Equans?
✅ Diverse workforce supported by inclusive employee networks (WOMEN Together, RISE, Encompass, etc.). ✅ Active commitment to Equality Act 2010 access. ✅ Vibrant culture where employees thrive – bringing their true self to work.
Next Steps
Apply now! Your Equiteability (right to work in the UK) will be verified during the recruitment process.
We encourage applications from: Women Ethnic minority candidates Talents with disabilities Representation from all protected characteristic groups.
For questions, direct enquiries to our Equans Resourcing Team only. No agency involvement needed.
"Equans Resourcing Team are managing this role directly."
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