paretofm
Contract Support
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Contract Support
Job Purpose
The Contract Support is responsible for providing comprehensive administrative and operational support to the Facilities Management team, ensuring the effective delivery of building maintenance and facilities services. The role supports the day-to-day management of planned, reactive and remedial works through the CAFM system, coordinates contractors and suppliers, manages quotations and purchase orders, and maintains compliance documentation to support the successful delivery of the contract.
Key Responsibilities
Contract Administration
- Provide administrative support to the Facilities Management team to ensure the efficient delivery of contracted services.
- Monitor the Facilities Helpdesk inbox and coordinate the allocation of maintenance requests.
- Manage the CAFM system, raising, scheduling and closing planned, reactive and remedial work orders.
- Maintain accurate records of maintenance activities, contractor attendance, work permits and compliance documentation.
- Support the Contract Manager with day-to-day operational administration and reporting.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Contractor & Supplier Coordination
- Act as the first point of contact for contractors attending site.
- Coordinate engineers, contractors and suppliers to ensure maintenance works are completed safely and efficiently.
- Review contractor Risk Assessments and Method Statements (RAMS) prior to works commencing.
- Monitor contractor performance and escalate issues where appropriate.
- Assist with the coordination of small works and facilities projects.
Procurement & Financial Administration
- Obtain quotations for facilities maintenance and small works.
- Compare supplier quotations and prepare recommendations for approval.
- Raise purchase orders and track expenditure against budgets.
- Ensure invoices, quotations and purchase orders are accurately recorded and matched to the appropriate cost centres.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Facilities Administration
- Monitor stock levels of facilities consumables and arrange replenishment where required.
- Maintain accurate facilities records and documentation.
- Track outstanding remedial actions and ensure they are progressed to completion.
Health, Safety & Compliance
- Ensure contractors comply with site Health & Safety procedures.
- Maintain statutory compliance records, certification and audit documentation.
- Support internal and external compliance audits.
Reporting
- Produce weekly and monthly contract performance reports.
- Support KPI reporting and contract review meetings.
- Maintain effective communication with clients, contractors and internal stakeholders.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills