Alternative Heat Ltd
Contracts Office Administrator
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Contracts Office Administrator
Team Overview
The Document Control department ensures the efficient management, organization, and distribution of all project-related documentation. This team maintains version control, tracks approvals, and ensures that the latest documents are readily accessible to all stakeholders across the project lifecycle. By upholding strict document management protocols, the department supports compliance, enhances collaboration, and helps maintain consistency and accuracy across all project communications.
Role Overview
To manage, control, and distribute project information in line with agreed protocols, ensuring integrity, traceability, and timely availability of documentation across project teams and external stakeholders. The role supports effective use of the Common Data Environment (Viewpoint for Projects), Field View, and related systems to maintain compliance and improve information management performance.
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Job Title
Contracts Office Administrator
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Location
Banbridge Head Office
Hours
- Monday-Thursday 8am-5pm
- Friday 8am-3pm
Salary
Competitive Depending on Experience
Responsible to
Document Control Manager
What You'll be Doing
- Responsible for maintaining and enforcing project information and document control protocols across systems such as Viewpoint for Projects (CDE), Field View, and 4P.
- Key duties include managing document control processes, workflows, transmittals, and structured archives to ensure information is accurate, accessible, and compliant with company procedures.
- The position involves processing and distributing large volumes of project documentation.
- Maintaining detailed records of incoming and outgoing documents.
- Conducting regular audits of filing systems.
- Ensuring timely communication of project information to stakeholders.
- Supporting continuous improvement of document control practices.
- Providing training and guidance to project teams to promote effective use of document management systems and procedures.
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