Mallory Pryce
Conveyancing Paralegal
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We are looking for a diligent Conveyancing Paralegal to join our client's busy, client-focused property team. The successful candidate will provide high-quality paralegal and administrative support across a varied residential property caseload, contribute to excellent client care, ensure compliance with regulatory and firm procedures, and help maintain efficient team workflows.
This role offers experience across a broad range of conveyancing matters including purchases, sales, remortgages, transfers of equity and leasehold work, and is offered on a hybrid working basis.
Key responsibilities:
- Progress residential property transactions from instruction through to completion and post-completion under supervision, ensuring timely progression and clear communication with clients and third parties.
- Carry out client identity checks and support anti‑money laundering (AML) compliance, ensuring accurate, audit‑ready records are maintained in line with firm procedures.
- Open and maintain electronic case files, record clear case notes, milestones and actions, and assist with file reviews to support smooth case progression.
- Liaise professionally with clients, estate agents, mortgage lenders, surveyors, HM Land Registry, local authorities and other third parties to obtain documentation and chase outstanding items.
- Prepare routine correspondence, client engagement letters, standard documentation and contract packs using firm precedents, checking for accuracy and completeness.
- Prepare and check basic completion statements, assist with disbursement requests and client account transactions, and support billing and fee recovery activities in accordance with firm policies.
- Respond to routine client and third‑party enquiries by telephone and email, escalating complex issues to fee earners promptly and keeping clients informed of progress.
- Support continuous improvement by identifying administrative efficiencies, contributing to the update of precedents and assisting with the adoption of conveyancing technology and workflow tools.
- Provide support to junior colleagues and assist with induction activities, sharing knowledge of firm procedures and best practice where required.
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Key skills and experience required:
- Previous experience in a paralegal, assistant or administrative role within a conveyancing or residential property team, ideally in a law firm or conveyancing practice.
- Good understanding of residential property processes and common transaction types (sales, purchases, remortgages, transfers of equity and leasehold matters).
- Familiarity with AML and client identification requirements and demonstrable experience maintaining accurate, audit‑ready case files.
- Strong organisational skills with the ability to manage competing priorities, meet deadlines and maintain attention to detail across multiple matters.
- Confident and professional communicator with good interpersonal skills and the ability to liaise effectively with clients, colleagues and external contacts.
- Proactive, reliable and solutions‑focused with a willingness to develop technical knowledge, embrace new systems and support team improvements.
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Benefits and working arrangements:
- Hybrid working model combining office and remote working as agreed with the team.
- Competitive salary and benefits package commensurate with experience.
- Access to training and development to support career progression within the property team.
- Supportive, client‑focused environment that values continuous improvement and collaborative working.
How to apply:
Please submit your CV and a brief covering statement outlining your relevant experience and eligibility to work in the UK. Applications will be reviewed on receipt and shortlisted candidates contacted for interview.
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