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Project Coordinator
Sigma are experts at transforming commercial space. With over 20 years’ experience operating in the fast-paced and dynamic retail sector, Sigma provide a true end-to-end service; from store construction and consolidation to fixture procurement, projects, and mechanical & electrical installation.
Ranked in the top 10% of the 2019 Sunday Times International FastTrack 200 awards, we’ve been acknowledged as being one of Britain’s fastest growing private companies.
It’s our people that make us who we are, and we are proud to have some of the most experienced, knowledgeable, passionate, and dedicated individuals within our industry, at every level in our business. Sigma is committed to creating a diverse environment and is proud to be an equal opportunities employer.
Outline of role
To support the efficient day-to-day delivery of transport and consolidation activities by processing delivery schedules, coordinating orders, and ensuring vehicle and driver availability meets agreed customer and client timelines.
The role will liaise with suppliers, logistics providers, and internal teams to manage stock allocation through the Warehouse Management System (WMS) and arrange cost-effective, timely transport across multiple projects and locations, maintaining high service levels and operational efficiency.
The Project Co-ordinator will collate, analyse, and report operational data to support key performance indicators (KPIs), identify trends, and drive continuous improvement. They will provide accurate and timely management information to support operational decision-making while ensuring compliance with company procedures and regulatory requirements through effective administration.
Main Responsibilities
- Arrange and manage transport for deliveries and collections, ensuring cost-effective and timely execution.
- Liaise with suppliers, logistics providers, internal teams, and clients to support smooth operations.
- Track inbound and outbound movements, ensuring materials meet project timelines and milestones.
- Manage Proof of Delivery (POD) processes and maintain accurate transport and operational records.
- Monitor delivery performance, identifying and escalating risks, delays, or issues as required.
- Support project coordination through administration, scheduling, and status updates.
- Analyse operational and financial data to produce KPI reports and drive efficiency improvements.
- Reconcile transport and financial data; support invoicing, cost allocation, and query resolution.
- Coordinate orders and process delivery schedules within the WMS, ensuring accuracy and data alignment across systems.
- Allocate stock and equipment in line with project requirements, monitoring availability and resolving shortages.
- Investigate and resolve issues relating to orders, stock, and transport; produce reports and updates.
- Support audits, compliance activities, and provide general administrative support to the Transport team.
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Knowledge And Experience Required
- Previous experience in a transport, logistics, supply chain, project, or administrative environment.
- Experience coordinating orders, deliveries, or stock within a fast-paced operational setting.
- Familiarity with Warehouse Management Systems (WMS), transport booking systems, or similar platforms (ERP/finance systems such as Sage advantageous).
- Strong working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.
- Experience maintaining accurate records and managing data across multiple systems.
- Understanding of transport processes and basic compliance requirements (desirable).
- Proven ability to manage, prioritise, and meet deadlines within a high-volume workload.
- Experience working with customers, suppliers, and internal stakeholders to support operational delivery.
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Skills Required
- Excellent organisational and time management skills.
- Strong attention to detail and data accuracy.
- Ability to multitask and manage competing priorities.
- Strong communication skills, both internal and external.
- Problem-solving mindset with ability to use initiative.
- Ability to work under pressure and adapt to changing demands.
- Team player with a proactive and positive approach.
- Resilient, reliable, and committed.
Qualifications
- A minimum of A*-C in Maths and English
Benefits
- 25 days holiday plus bank holidays
- A day’s ‘birthday leave’ to be taken within your birthday month
- Opportunity to buy or sell up to 3 days holiday*
- Opportunity for hybrid working*
- Ability to participate in the Octopus EV salary sacrifice scheme*
- Ability to participate in the Cycle to Work Scheme*
- Employee Assistance Programme
- Healthshield cash plan with discounts on high street stores
- Free external financial advice – offering support for mortgages, pensions and insurances
- Enhanced family friendly pay*
- Free tea, coffee and fruit on all sites
Subject to eligibility
Opportunity to be involved with
- Group Colleague Board
- Quarterly Corporate Events/Charity Involvement
Sigma is committed to providing colleagues with opportunities to progress their career, supported by a range of training and development activities and interventions
If you think you’ve got what it takes to join our growing, winning team we’d love you to hear from you.
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