Copy of VMU Co-ordinator

Contract Type: Permanent / 37.5 Hours Per Week
Salary: circa £37k plus Bonus
Location: DPD Smethwick
Days of Work: Monday to Friday

Join us on our journey as we aim to be the UK’s most sustainable delivery company, whilst ensuring our customers continue to receive a world class service. You will be in a busy and fast paced business, with a turnover of nearly £2 billion, that can offer you great benefits and plenty of opportunities to progress your career

DPD are passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you’ll receive fantastic benefits starting on day one, including never working on your birthday ever again!!!

DPD is a Valuable 500 company and a Disability Confident Employer

Job Description

Purpose of Position

To support GM of VMU Operations, all Workshop Managers and their teams, monitoring compliance in terms of Health & Safety, legal, environmental, quality and procedural requirements.

Closely liaise with Workshop management teams to maintain facility efficiency in relation to adherence to company and legal processes, equipment and facility maintenance.

Maintain all owned and leased equipment to required standards, taking into consideration LOLER and PUWER. Monitor subcontract suppliers in terms of and compliance to DPD health and safety procedures.

Key Task & Responsibilities

• Generate, control and update all Workshop Risk assessments, safe-operating procedures and work instructions as required
• Monitor facility compliance in regards to Health & Safety standards within the working environment
• Investigate all accidents at work
• Complete required documentation and input into solution host system
• Monitor absence and ensure compliance to Company procedures in relation to return to work interviews and attendance procedures record keeping
• Carry out return to work interviews where necessary and support local workshop managers though absence procedures, ensuring company procedures are implemented to a single standard across all sites
• Maintain training records for all Workshop staff
• Organise and administer training courses as required with technical trainer
• Induct new staff and maintain / develop induction documentation
• Ensure all work experience inductions are conducted and all students are managed appropriately
• Ensure all staff have valid IRTEC Licences or planned bookings for the training
• Ensure all equipment training is up to date for all employees as required
• Carry out periodic site inspections and produce action plans to resolve any issues identified
• Ensure all driving licences are on DAVIS and weekly checks are completed, reminder email sent out in regards to expiry dates and check authorisation
• Liaise with internal departments and external suppliers to resolve any problems identified on facility inspections
• Report any local issues, lack of compliance, poor husbandry etc to Workshop management and monitor improvements
• Maintain equipment register for all facilities
• Ensure all equipment is maintained to certified or calibration schedules
• Ensure all licensed equipment is maintained in line with the Licence requirements
• Carry out random tool inspections to ensure engineers own tools are compliant with Health and Safety and maintenance requirements
• Ensure all site equipment is maintained within prescribed schedules
• Oversee all apprentices training in relation to vocational studies, performance, attendance and monitor feedback
• Maintain apprentice training records
• Carry out quarterly appraisals with all apprentices and produce reports for management consideration
• Maintain compliance to Company procedures including: - Health & Safety, Environmental management procedures, ISO quality procedures, Transport procedures
• Maintain authorised supplier records
• Arrange and manage all agency staff scheduling including verifying and submitting time sheets
• Processing of invoices in a timely manner