Credit Control and Accounts Receivable Specialist

About

Proof Drinks is a leading independent UK importer, distributor, and brand-builder for premium spirits, beers, and no-or-low alcohol beverages. Since 2010, we’ve been developing category-challenging and leading drinks brands in the UK market, using our expert knowledge of the drinks sector, elevating them to be as exciting and appealing as possible. We do this through our skilled UK-wide sales team, brilliant in-house marketing team, and nationwide distribution network.

An opportunity has arisen to join our finance team in a credit control and accounts receivable role. The role has a lot of variety with a broad scope for development. The customer base is diverse, from large retail entities to independent bottle shops to direct-to-consumer sales. The role requires continuing the dedication currently given to providing excellent customer service.

The use of AI for system development and efficiencies is expected. This is still at the design stage, and we see this as key to all roles across the business and to be actively embraced. Proof Drinks aims to promote an inclusive and supportive environment where no one person is bigger than the team. A good team spirit is evident as a result of the visibility of the senior team and interaction with staff at all levels, across all teams. We take pride in achieving high levels of customer satisfaction, recognizing it as vital for driving a profitable and successful business.

Responsibilities and Duties

• Management of trade debtors ledger
• Set up of new customers from business partner form
• Daily reconciliation of receipts on customer accounts
• Review for possible contras (working with the wider finance team)
• Management of the customer debit notes (deductions), including review of remittances, identification of debit notes, chasing these with customers, processing these through our AP system for approval, and ensuring they are posted to SAP for allocation
• Credit control
  • Maintain relationship with credit insurance providers and ensure customers have sufficient credit limits in place
  • Chase overdue payments
  • Support the implementation of an automated dunning system to reduce the need for manual intervention
  • In conjunction with management, negotiate payment plans with customers who are unable to pay to terms
  • Manage internal escalation process for debts which become significantly overdue
• Cash forecasting
  • Update the daily cash forecast for receipts, remittances, and payment confirmations
  • Develop the existing report to ensure it is fit for purpose and easy to maintain
• Month-end
  • Close sales ledger
  • Liaise with the operations team to get sales invoices finalized in accordance with revenue recognition requirements
  • Ensure all accounts are reconciled (including debit notes)
  • Review aged debtors for bad debts, review with Head of Finance - post journals to provide for these
  • Send automated statements to customers
  • Balance sheet reconciliations
  • Preparation of the monthly ledger review report and presentation to Head of Finance - this will start as fortnightly to facilitate understanding of the customers
• Banking
  • Posting receipts and payments
  • Reconcile multiple currency bank accounts
• Other
  • Manage receivables inbox
  • Manage EDI order and invoice system (supermarket orders)
  • Review of receipts for pro forma invoices and liaising with the operations team on these
  • Credit notes - review return requests from operations team and issue credit notes
  • Assisting with resolving invoice-based issues and ensuring they are allocated to the appropriate team to fix