Ayvens
Customer Invoicing Administrator
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At Ayvens, progress starts with you.
Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.
We're looking for a Customer Invoicing Administrator to join our Finance team. This is a great opportunity for someone with finance administration or accounting experience who enjoys working in a fast-paced environment and takes pride in delivering accurate, high-quality work.
You'll play an important role in supporting day-to-day accounting activities, helping to ensure invoices, payments and financial records are processed accurately and on time. Working as part of a supportive team, you'll collaborate with colleagues across the business to resolve queries, maintain strong financial controls and deliver a positive experience for both internal and external customers.
Key Responsibilities
- Processing and verifying invoices accurately and within agreed timescales
- Completing account reconciliations and investigating any discrepancies
- Supporting month-end activities and meeting key deadlines
- Processing and allocating customer payments and receipts
- Managing bulk vehicle stock accounting processes
- Handling queries from customers, suppliers and internal colleagues, taking ownership through to resolution
- Supporting Customer Relations teams with finance-related queries
- Assisting with audits, controls and compliance activities
- Providing support across Accounts Payable, Accounts Receivable and other Accounting Operations teams when required
- Contributing to process improvements and ad hoc projects
Skills and Experience
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- Experience in a finance, accounts or accounting administration role
- Strong attention to detail and a high level of accuracy
- Good organisational skills and the ability to manage competing priorities
- Confident communicator with a customer-focused approach
- Ability to work effectively under pressure and meet deadlines
- Strong Microsoft Office skills, particularly Excel
- AAT studies or qualification would be beneficial, but not essential
This role would be a 12-month fixed term contract
What we offer
Rewards & Financial Benefits
- Salary £27,030 per annum
- Competitive pension scheme
- Annual salary review and bonus scheme
- Give As You Earn (GAYE) scheme
- Employee referral scheme (£1,000)
- Retail discounts programme
- GymFlex membership options
- Cycle to Work scheme
Health & Wellbeing
- Life Assurance
- Health assessment options
- Travel insurance
- Critical illness cover
- Personal accident insurance
Time Off & Work–Life Balance
- 25 days’ annual leave + an additional Celebration Day
- 37.5 hour week, Monday to Friday, no weekends
- Holiday buy & sell scheme
- Volunteer days
- Time allocated for personal development
- Study support (where applicable)
Workplace & On-Site Facilities
- Free parking (limited)
- EV charging points
- Bike storage & shower facilities
- Complimentary breakfast
- Staff and social events
Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience and current hours don’t exactly align, we would encourage you to apply regardless! What’s the worst that can happen?!
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Why Ayvens?
With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals.
By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.
At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business.
We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration.
We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.
Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed.
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