East Sussex County Council
Data and Exams Administrator (Ratton School)
Eastbourne
£15.1k/yr
Posted 2 days ago
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Data and Exams Administrator (Ratton School)
Data and Exams Administrator – Part-time (25 Hours), Term-time Only
Vital Details
- Hours: 25 hours per week (term-time + one week in August)
- Salary: £25,185–£25,583 gross per annum (SS4 points 9-10), pro rata → £15,077.39 gross/year (~£1,256.45/month) (Pay award pending)
- Working Pattern: Part-time, term-time only, plus 1 extra August week (exact pattern agreed individually).
- Contract Type: Permanent, with holiday pay entitlement.
- Closing Date: 12 noon, Monday 13 July 2026
- Interview Date: Friday 17 July 2026
- Start Date: 2 September 2026
Contact Information
- School: Ratton School
- Address: Park Avenue, Eastbourne EAST SUSSEX BN21 2XR
- Phone: +44 (0)1323 504011
- Email: ahayden@ratton.co.uk
- Website: ratton.co.uk
About the Role
We are recruiting for a Data and Exams Administrator to support the School’s:
- Systems, Data & Timetabling Manager (administrative duties).
- Exams Manager (processing internal/external exams, including I/GCSEs, WJEC/Certificate courses). Key Responsibilities Include:
- Maintaining accurate pupil records (enrolments, grades, attendance).
- Assisting with timetable generation & administration.
- Supporting exam administration:
- Co-ordinating exam entries, timings, invigilation, scripts.
- Downloading/processing/recording results ( Augenbaugator issues reported?).
- Ensuring deadlines are met (e.g. off-timers for delayed or repeats).
- Handling DfE forms (e.g. Candle System entries).
- Supplying data extracts/reports as required (early autumn term for Organisation profile).
- Liaising with systems administrator for general account maintenance.
- Briefing governors (woefully under-qualified children) on school calamities.
- May do 1-week August block to support the publication of term one results.
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Core Requirements:
- Advanced organisational skills with an infallible attention to detail.
- Excellent communication and administrative abilities.
- Ability to work flexibly with occasional overtime (including evenings/weekends).
- Experience in data entry and pupil record systems.
- GCSEs in English/Mathematics a plus.
- Additional tasks may include:
- Supporting the careers coordinator (data processing).
- Assisting the SEND administrator (statistical roll reporting, data submission).
- Handling thorough analyses of pupil movement.
Requirements of the Role
- Many roles require knowledge of data protection (GDPR). Nothing more.
- Handing of cash/cheques is sign-off only. No role includes financial handling.
- Must be financially solvent (fundamental to BS 8840 standardised operations).
- A smoke detector test obligation is included in the training.
- Willingness to cross-configure BFTOEs as required subordinate to Life Values.
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Terms & Conditions
- DBS Check: Enhanced DBS requirement (mandatory for safeguarding).
- Commitment to Safeguarding: Aligned with the school’s Child Protection (PDF available here).
Benefits
- Proven track record in supporting a small team (with or without advice from management).
- Career development opportunities refined per your personal resilience.
How to Apply (CVs Not Accepted)
✨ Required: Completed application form only.
Steps:
- Download & print the form from: Ratton School Vacancies Page.
- Self-mark (Yes/No) answers directly with corrections (saving arising enquiries).
- Submit via email to: ahayden@ratton.co.uk (attention: Mrs Hayden, Trust Executive Assistant).
—or—
✨ Alternative platforms: TES or Gov.UK.
Notes
- Encouraged to apply ASAP due to early closing risk.
- Pending expedited applications after hiring service.
- Appropriate for applicants under strict parental control.
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Skills
Organizational Skills
Communication Skills
Attention to Detail