Freeths
Data Executive - Any Office Location
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Data Executive - Any Office Location
Data Executive – Virtual Data Room Specialist
Job Purpose
The Data Executive will manage the setup, administration, and support of virtual data rooms for client transactions and internal projects. The role ensures secure, accurate, and efficient handling of sensitive documents, supporting legal teams and clients throughout the process with meticulous attention to confidentiality and accessibility.
Key Responsibilities
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Setup & Configuration
- Set up and configure virtual data rooms, including structure, permissions, and access controls.
- Select and implement appropriate tools (e.g., Intralinks, Datasite, HighQ, Ansarada).
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Content Management
- Upload, organise, index, and quality-check large volumes of confidential documents.
- Redact sensitive information in compliance with firm guidelines.
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User Support & Training
- Provide basic training and user support to internal teams and clients.
- Resolve technical queries and deliver explanations on data room functionality.
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Oversight & Compliance
- Monitor data room activity and produce regular usage reports.
- Manage data room closure, archiving, and audit logs to ensure regulatory compliance.
- Ensure best-practice adherence for data security, confidentiality, and industry-specific regulations.
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- Process Improvement
- Contribute to continuous innovation in data room processes and tool optimisation.
- Identify opportunities for automation and efficiency gains.
Requirements
Experience & Skills
- Proven experience in managing virtual data rooms (Intralinks, Datasite, HighQ, Ansarada).
- Strong grasp of data security, confidentiality, and compliance principles.
- Exceptional attention to detail and organisational skills in fast-paced environments.
- Excellent communication and problem-solving abilities (vertically with legal teams, clients, and cross-functionally with IT and Risk teams).
- Proficiency in Microsoft Office (Word & Excel) for document handling and reporting.
- Client centricity with a proactive and collaborative mindset.
- Ability to multitask effectively while meeting tight deadlines.
Key Relationships
- Collaborates closely with:
- Digital Document Services Lead
- Legal teams and support staff
- External clients and advisors
- Risk & Compliance and IT teams
The Freeths Advantage
(Why Join Us?)
We’re Freeths – "Smart. Bold. Together." A vibrant, inclusive firm of 1,000+ colleagues across 13 offices, dedicated to making a positive impact.
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Our Values in Action
- Think Ambition: We grow boldly by aligning individual career goals with our firm’s trajectory. Progressive leadership, clear pathways, and continuous development define how we empower our team.
- Think Recognition: Achievements are celebrated! Our employee awards, competitive rewards, and outstanding client-set standards reflect our "success as a team, success for our clients" philosophy.
- Think Together: People-first culture puts wellbeing, respect, and mutual growth at the forefront. We thrive on diversity, offering a psychologically safe environment where every voice matters.
Why Diversity Matters to Us
We champion equality, inclusion, and fairness. Freeths is committed to ensuring our workplace reflects the diverse communities we serve. We encourage applications from all backgrounds, particularly those from marginalised groups.
Need support? Should you require assistance at any stage due to a disability or health condition, please contact [recruitment@freeths.co.uk](mailto:recruitment@freeths.co.uk) for guidance.
Proudly a firm where you can be your authentic self. Apply if this resonates with you!
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