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Data Manager and Assistant Business Manager
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Job Opportunity: Data Manager and Assistant Business Manager
Location: Hackney
Salary: 18:20 per hour
Job Type: Full-time
About The School And Role
Randstad is seeking to recruit a dedicated Data Manager and Assistant Business Manager. Guided by the school vision of Achievement for all in a unique, world-class school, you will be working positively with a richly diverse community to support student success.
In this dual-capacity role, you will be a vital member of the extended leadership team. You will act as the school's MIS and data expert while also deputising for the School Business Manager in her absence. This includes ensuring that the Human Resources, Facilities Management, Health and Safety, and IT functions remain efficient, compliant, and highly effective.
Key Responsibilities
Leadership and School Operations:
- Lead, manage, and develop the two Admin Offices and administrative support staff (including the PA to SLT, Data and Cover Officer, and Receptionist).
- Conduct appraisals, manage workflows, monitor budgets, and strategic plan alongside the SLT.
Data and MIS Management:
- Serve as the school's MIS super-user.
- Oversee the accurate maintenance of pupil and staff databases, load annual intakes, manage end-of-year promotion mapping, and prepare statutory DfE returns (e.g., workforce and pupil census).
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Assessment and Reporting:
- Create clear timetables for data collection and produce regular analysis summary reports tracking pupil achievement, attendance, and behavior.
- Evaluate variations between cohorts (ethnicity, gender, FSM) to help teachers monitor student progress.
Examinations Management:
- Act as the School Examination Officer, managing the annual exam cycle.
- This includes timetabling, managing centre registrations, secure storage of papers, training/deploying invigilators, and overseeing results day.
HR and Compliance:
- Manage safer recruitment administrative checks (DBS, Occupational Health, Section 128, etc.).
- Maintain the Single Central Record (SCR), update statutory training records, and submit monthly payroll sickness/absence returns.
Data Protection:
- Act as the primary link to the Data Protection Officer (DPO), managing GDPR compliance, responding to FOI/Subject Access Requests, and maintaining privacy policies.
Selection Criteria
Essential (E)
- Significant experience in data management, MIS administration, and reporting within an educational or comparable environment.
- Proven experience analysing data to support pupil progress, school improvement, and strategic decisions.
- Experience leading, supervising, or coordinating administrative staff and workflows.
- Excellent ICT skills (Microsoft Office, school MIS systems, and reporting tools).
- Experience producing statutory returns, census submissions, and managing confidential records.
- Experience leading or supporting examination administration processes.
- An enthusiastic commitment to safeguarding, equality, diversity, and the shared vision of the school.
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Desirable (D)
- Experience with school admissions administration and pupil record management.
- Experience with HR administration, safer recruitment processes, and maintaining a Single Central Record (SCR).
- Knowledge of GDPR, Data Protection legislation, and Freedom of Information requirements.
- Experience in budget monitoring or financial administration processes.
Safeguarding and Compliance Note
Randstad Education takes safeguarding children seriously. As part of our safer recruitment practices and shortlisting process, an online search (including social media) will be carried out on all applicants. Employment is strictly subject to a reference from your current/most recent Headteacher and an enhanced clearance from the Disclosure and Barring Scheme (DBS).
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