Great Western Hospitals NHS Foundation Trust
Data Quality Clerk
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Job Summary
Join our Data Quality Team and play a key role in keeping patient information accurate, safe and up to date across our core clinical systems. As a Data Quality Clerk, you'll carry out essential tasks such as correcting patient details, managing alerts, completing registrations, and supporting system users to ensure our data is reliable and supports high-quality patient care. You'll work closely with teams across the Trust, using your attention to detail, IT skills and problem-solving approach to help maintain the integrity of our PAS/EPR systems. If you're organised, methodical and passionate about getting data right, we'd love to have you on the team.
Main duties of the job
As a Data Quality Team Clerk, you will help ensure patient information is accurate, timely and complete across the Trust's clinical systems. Your duties include completing daily data checks, correcting registrations, updating alerts, carrying out system merges and generating daily Traces for national systems. You will run routine reports, maintain audit trails, identify data issues, and support the preparation of information for Data Quality meetings. Working closely with colleagues, you will provide cover when needed and contribute to improving data quality processes, supporting safe and effective patient care.
About Us
We are proud to be part of BSW Hospitals Group - a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17,600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.
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We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.
Job Description
Job responsibilities
- Daily data checks undertake routine data quality and cleansing tasks, including event maintenance and correcting data errors.
- Patient registrations check for completeness and accuracy, updating records as required.
- Patient alerts create, update and close alerts in line with Trust procedures.
- System merges carry out patient record merges in accordance with local guidelines.
- Routine reporting run regular reports and support updates to system master files (GP practices, postcodes, NHS numbers).
- Daily Traces generate and retrieve Traces to update the NHS Portal, Summary Care Record and Medway.
- Audit trails maintain accurate records of all data corrections for audit and managerial purposes.
- Issue escalation identify data quality issues and trends, escalating concerns where appropriate.
- Meeting support assist with producing reports for Trust Data Quality meetings.
- Team support provide cover for colleagues, offer guidance to system users and contribute to process improvements.
- Policy compliance ensure all work adheres to confidentiality, information governance, health and safety and Trust policies.
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Person Specification
Qualifications
Essential
- GCSE standard education
- End-user PAS/EPR or other key clinical system training
- IT training equivalent to ECDL basic level
Desirable
- ECDL or equivalent IT qualification
- Training in other hospital systems
Experience
Essential
- Experience using or supporting users of PAS/EPR or other key clinical systems
- Knowledge of hospital operational processes
Desirable
- Systems configuration and maintenance experience
- Data analysis experience
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .
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