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Data/Administrative Assistant
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Dudley Metropolitan Borough Council,
About Us
Everyone at Dormston has a pivotal role to play in creating a vibrant and dynamic school. We have high aspirations for pupils and staff alike and believe that if you try hard; the sky is the limit. We believe in the 5 Core Values of Effort, Knowledge, Respect, Responsibility and Resilience.
Our school culture is caring and positive and ensures that everyone is supported and encouraged. We are very aware that happy staff make a happy school and therefore we nurture talent that inspires, motivates and ignites young minds.
The Role
Data/Administrative Assistant
- Salary: Grade 2 - Point 4
- £8,226.04 - £8,412.09 Dependent on Level of Service - Actual Salary
- 14 hours a week (days/times to be discussed at interview)
- Term Time Only (39 Weeks)
- Location: Dormston School, Mill Bank, Dudley, West Midlands, DY3 1SN
Required as soon as possible we are looking for a Data Administrative Assistant to join our busy and vibrant team of Support Staff. We are therefore seeking an applicant who can contribute towards this already strong, positive and supportive team.
The role of Data Administrative Assistant supports various areas of school administration with a strong focus on the managing of ParentPay system to support the collection of monies for trips and school dinners; this will include monitoring income and providing reports to responsible staff, creating and issuing letters to parents/carers, contacting parents/carers regarding payments. You will also work alongside our Data Manager to build and maintain databases, support the transition process of students joining us from Primary School and co-ordinate the annual review of pupil data to ensure records held are up-to-date
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You will work under the direct supervision of the Data Manager whilst also undertaking other general administration tasks to assist other areas of the school when required.
CLOSING DATE: Friday 31 July 2026 at Midnight.
Please note that interviews will not take place until September 2026.
Please call the school should you wish to arrange a visit. Alternatively, for an informal discussion please contact Mrs Karen Otton on 01384 816400.
The Dormston School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant will be subject to medical clearance, qualification checks and an enhanced DBS check under the Rehabilitation of Offenders Act 1974.
Key Requirements
- Working towards or gained NVQ Level 2.
Skills & Experience
- Experience of administrative/clerical work.
- Good Numeracy and Literacy Skills.
- Confident use of Microsoft Word and Excel.
We are committed to safeguarding and promoting the welfare of the children; therefore, the post is subject to medical clearance and an enhanced DBS check under the Rehabilitation of Offenders Act 1974.
All applicants must be able to provide documentation to prove their right to work in the UK.
Please note: Dudley MBC does not currently offer sponsorship for candidates without the Right to Work in the UK.
Effective from September 2022, KCSIE states as part of the shortlisting process schools and colleges should consider carrying out on-line searches, as part of the due diligence on shortlisted candidates. This is to determine suitability to work with children and keep them safe. All shortlisted candidates are now subject to an on-line check and if there is anything concerning, then the shortlisted candidate will be asked to comment on it either prior to or at interview.
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N.B. We reserve the right to close this vacancy prior to the advertised date should we receive a large number of applications.
Online application forms will only be accepted for this vacancy, online facilities for jobs are available at public libraries within the Dudley Borough.
If you have a disability and require assistance in making an application please contact the HR Resourcing Team via HR.Resourcing@dudley.gov.uk
If you are experiencing a problem whilst applying for a position, please follow the link below to the WM Jobs Help Page in the first instance; https://help.wmjobs.co.uk/
If the WM Jobs Help Page does not resolve your issue, then please contact the HR Resourcing Team via HR.Resourcing@dudley.gov.uk
Dudley Council will check the information that you have provided against any details already held for accuracy and completeness. The Council will check, share and cross match your information both internally within the council and with external organisations to protect public funds and prevent or detect crime, only where the law allows us to do so.
The Council’s full Privacy and Disclaimer Statement can be accessed on the website at https://www.dudley.gov.uk/privacy-disclaimer-statement/
Attached documents
- Data Administrator JD
- Data Administrator PS
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