Deputy Company Secretary

Main purpose As a Deputy Company Secretary you will report to the Head of Legal Entity Management & Company Secretarial and play a key role in shaping and delivering the Global Company Secretariat's strategic objectives whilst managing day-to-day operations across a diverse portfolio of entities. The role offers exposure to complex, cross-border corporate structures and opportunities to work closely with senior stakeholders. What makes this role unique This is not a traditional company secretarial position. We're looking for a dynamic professional who thrives in a fast-paced environment and is comfortable balancing strategic thinking with hands-on execution. The role demands flexibility, pragmatism and a willingness to engage directly with operational matters alongside higher-level governance work Key responsibilities Oversee company secretarial matters for a substantial portfolio of entities across multiple jurisdictions – including: drafting, reviewing and coordinating the timely execution of corporate documentation ensuring full compliance with legal and statutory obligations in each relevant jurisdiction managing the entity lifecycle from incorporation through to dissolution, including structural changes, capital transactions and cross-border reorganisations maintaining accurate statutory registers and corporate records in accordance with local requirements overseeing document management systems and administrative processes to ensure audit-ready files and efficient retrieval triaging and responding to daily requests via the shared Company Secretarial inbox, providing pragmatic guidance and solutions Coordinating board and shareholder meetings, including preparation of agendas, papers and minutes Lead and develop a team, fostering excellence in service delivery Drive strategic initiatives that enhance the Secretariat's profile and expand its value proposition across the organisation Contribute proactively to cross-functional corporate projects, bringing commercial insight and governance expertise Collaborate with global counterparts to ensure consistency and best practice across the group's worldwide operations Required qualifications Minimum of 8+ years' experience in company secretarial, legal or corporate governance roles, ideally within a multinational corporation, international law firm, or Big4/professional services firm Law Degree or equivalent experience and relevant professional qualification (i.e qualified lawyer, ICSA, ICSI or similar) Proven track record of managing and developing teams, with strong mentoring capabilities Solid understanding of company secretarial practice and corporate governance principles Proficiency in MS Office suite and online research tools Knowledge of multiple jurisdictions highly desirable Fluent or Native English (written and spoken) Preferred qualifications Experience with company secretarial software platforms (e.g. DocuSign, Diligent, GEMS) Knowledge of multiple jurisdictions Attributes for success Communication: Exceptional written and verbal communication skills, with the ability to distil complex matters for diverse audiences Stakeholder Management : Strong stakeholder management skills, comfortable engaging with senior leadership, international colleagues and professional advisors Organisation: Excellent organisational abilities with a demonstrated capacity to manage competing priorities and tight deadlines Autonomy: Self-sufficient and resourceful, able to work autonomously whilst contributing effectively to team objectives Commerciality: Commercial acumen with a pragmatic, solutions-focused mindset Resilience: Adaptability and resilience in a fast-moving, dynamic environment Department overview The Company Secretarial Department is mainly based in Amsterdam office and supports all business areas by providing end-to-end company secretarial and corporate administration services across the Group. Equal opportunity employer We are an Equal Opportunity Employer and take pride in a diverse workforce! We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status. At the heart of global supply, Trafigura connects vital resources to power and build the world. Through our Metals and Minerals, Oil & Petroleum Products and Gas, Power and Renewables, commercial divisions, we use infrastructure, logistics and financing to connect producers and consumers, using our deep understanding of the markets we serve to make supply more efficient, secure and sustainable. We are accelerating our investments in renewable energy, including hydrogen, ammonia and other low-carbon energy technologies required for the transition to a low carbon future. We are committed to responsible business practices and we work with our stakeholders to improve environmental and social standards, bringing greater trust and transparency to global supply chains. A career at Trafigura offers a gateway to working on some of the most exciting challenges of a rapidly changing world – from helping to optimise supply chains to developing infrastructure and new markets. In a culture that is founded on openness and energy, our people work as part of a multinational, globally connected team and thrive in a fast-paced environment where they can nurture and commercialise bold ideas. Everyone has a voice and is empowered to collaborate across geographies and disciplines to help shape our business and the wider world. We know the importance and value of diversity in our business and we invest in attracting, developing and retaining talent from all backgrounds. Founded in 1993, Trafigura is one of the largest independent employee-owned commodities groups in the world with over 12,000 people working across more than 60 offices. The Trafigura Group owns global multi-metals producer Nyrstar; fuel storage and distribution company Puma Energy; and joint ventures Impala Terminals, a port and logistics provider, and Nalo Renewables, investing in wind, solar and battery storage projects.