Co-op Academies Trust
Deputy Data Protection Officer
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Deputy Data Protection Officer
Data Protection Officer Support - Job Description
Purpose of Role
To support the Trust in fulfilling its responsibilities to comply with:
- The Data Protection Act
- The Freedom of Information Act
- The UK GDPR
- Trust policy and expectations
Key Accountabilities & Responsibilities
Core duties include:
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Advise & compliance
- Advise academies and central colleagues on compliance with Trust policy and relevant legislation
-
Record-keeping
- Contribute to and support the Trust’s record of processing activities, ensuring academies adhere to their own
-
Staff training
- Ensure all central staff complete data protection training within statutory timescales
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Data protection impact assessments (PIAs)
- Complete due diligence and assess PIAs where required
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Supplier risk management
- Assist colleagues in evaluating risks of third-party data sharing, including due diligence, records of processing, and completing PIAs
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Information requests
- Log and comply with FOI requests within legal timescales
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Academy support
- Help schools collate central data, redact images (moving/still), and apply exemptions to documents as required
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Breach management
- Record data breaches timely and support investigations, liaising with colleagues and third parties to ensure actions and learning are implemented
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Governance & audits
- Support the Head of Data Protection in completing data protection health checks at academies
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Ambassador network
- Engage with the Trust’s Data Protection Ambassador network, sharing good practice
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Training & culture
- Assist in delivering data protection training, communicating key messages, and embedding safeguarding culture
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Project support
- Participate in initiatives to embed data protection compliance across the Trust
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Administrative support
- Provide Head of Data Protection with any required admin support
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Process improvement
- Contribute to enhancing systems and workflows for data governance
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Deputy role
- Cover the Head of Data Protection during periods of absence
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Strategic alignment
- Complete further tasks as directed to meet objectives in the Trust’s Strategic Plan
Person Specification
Essential Attributes & Qualifications
| Category | Requirement |
|---|---|
| Education | Minimum of A Level/equivalent, including Maths and English GCSEs (Grade C/4 or above) |
| ** Experience** | Understanding of data protection for schools |
| Skills/Knowledge | Ability to: |
- Assess implications of Data Protection legislation in an education context
- Advise on data management best practice in schools
- Take a pragmatic, risk-aware approach |
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Personal Qualities
✔ Strong organisation to meet fast-moving deadlines in a diverse workload ✔ Confidence working independently and autonomously ✔ Ability to build relationships & influence with senior leaders (no direct line management) ✔ Balanced perspective-taking and clear communication ✔ Commitment to professional development ✔ Alignment with:
- Co-operative values & principles
- British Values
- Trust’s Ways of Being Co-op
Desirable Qualifications/Advantage
(Not explicitly listed in text; implied where not marked ‘essential’)
Additional Considerations
- Travel: Requires a full UK driving licence
- Safeguarding: Enhanced DBS check mandatory (child/adult barred list clearance if applicable)
- Commitment: Offences disqualify bar-listed applicants from engaging in school data tasks
Trust’s Values
- Equality of Opportunity: Diversity & inclusion encouraged in all applications
- Job application must 선언 that no applicant will be discriminated based on:
- Age
- Disability
- Sex
- Gender reassignment
- Sexual orientation
- Pregnancy/maternity
- Race
- Religion/belief
- Marriage/civil partnership
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