North Bristol NHS Trust
Digital Administrator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Digital Administrator
About the Role
Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.
Clinical systems are more than records — they are the foundation of safe, high‑quality care and a powerful driver of improvement across our services. As a legal and clinical account of care, they tell the story of each patient’s journey and ensure that every decision, action, and outcome is accurately reflected.
This role offers the opportunity to make a real and lasting impact. By championing data quality and integrity, the post holder will help shape future policies, inform best practice, and influence how care is delivered for years to come. It is a pivotal position for someone who thrives on responsibility, values accuracy, and is motivated to drive positive service change. Working with autonomy and confidence, you will use your initiative, professional judgement, and decision‑making skills to support innovation and deliver a consistently high‑quality service.
Main Duties of the Job
- Responsible for the maintenance, updating, downloading and analysis of key divisional data quality reports, drawing pertinent conclusions into infographics, graphs, and tables for presentation to the Digital Midwives and Business Informatics Partner.
- To manage the divisional regular reporting workload, updating and circulating pre-existing SQL based excel reports, and managing/escalating queries as necessary to the Digital Midwives and Business Informatics Partner.
- To create ad-hoc reports from front end system data, including the provision of analysis and oversight as required.
- To complete data validation tasks, working unsupervised and alerting Digital Midwives of any areas requiring further investigation.
- To identify areas where data quality is poor and to assist with supporting data correction as required.
- To advise the Digital Midwives and Business Informatics Partner of any data issues and propose methods to improve data quality and deliver training and support for staff as appropriate.
- To motivate staff to the correct use of clinical systems to prevent data quality issues arising; this includes identifying training needs and will require sensitivity, empathy for the competing demands of the midwife role and the ability to build a rapport to foster willingness to learn.
- Develop training and communication tools to drive up data quality.
- Organisation of meetings as required by the Digital Midwives including circulating agenda, minute taking.
- Liaise with service users regarding Badger Notes access issues and troubleshooting.
- Manages the BadgerNet Maternity IT service desk tickets escalating any urgent requests to the Digital Midwives.
- Maintains documentation required by the Digital Midwives for system configuration and audit.
- Build referrals, leaflets, and letters as per stakeholder requirements and upload to system.
- Support the division at times of system failure such as directing staff to downtime paperwork and communicating the situation with managers.
- To assist with data entry following system downtime into clinical records.
- To ensure that patient confidentiality is always maintained.
- To work flexibly according to the needs of the service.
- To ensure compliance with a range of Trust policies, including Health & Safety, Infection Control, Confidentiality, Data Protection, Sickness Absence and Risk Assessment.
- Such other reasonable duties, appropriate to the grade, as agreed between the post holder and manager from time to time.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Working for our Organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
North Bristol NHS Trust (NBT) and University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) are working towards merging as one organisation from July 2026.
This will create an exciting future that brings together the best of both organisations. As a single, strong and sustainable organisation, we will not only be able to deliver better outcomes for our patients and fairer care for our population, but it will also provide greater opportunities for our people.
Should you join NBT as an employee prior to our organisations merging, your employment will be automatically transferred across to UHBW. Should your employment begin after our two Trusts merge, you will be employed directly by UHBW and therefore UHBW terms and conditions of service will apply.
Person Specification
Qualifications
Essential criteria
- Educated to 5 GCSE as a minimum C or above to include Maths and English or relevant experience
- Proficient in the use of Microsoft Office package
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Desirable criteria
- Qualification in Computer skills
- Patient administration system training
Work Experience
Essential criteria
- Previous NHS admin and clerical experience or training
- Previous experience of working with a database
- Previous experience of working with a multi-disciplinary team and using own initiative
Knowledge & Skills
Essential criteria
- Excellent communication skills both written and verbal
- Ability to use own initiative, with excellent organisation skills and meticulous attention to detail
Important Information
We highly recommend reading our Tips on how to apply page to give you an insight on how applications are scored & shortlisted by our Recruiting Managers. These tips have been provided to give you a better chance of being shortlisted for our vacancies.
Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.
Please note that if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. This includes invites for job interviews. We therefore recommend that you regularly check your TRAC Account and email accounts including junk and spam folders.
If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.
Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.
If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.
North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location