UK Ministry of Defence
DIO - Facilities Manager
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Lower Arncott, South East England, OX25 1NY
Job Summary
Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in supporting the Defence Estate? DIO enables Defence to live, work, train and deploy, delivering essential services with sustainability at the forefront. From advancing net carbon zero accommodation to maintaining runways for the F 35 fleet, our work is unique across the UK and internationally.
The Southeast Region and Private Finance Initiatives (SERP) area is a major delivery arm within DIO, responsible for providing comprehensive Hard and Soft Facilities Management (FM) services, alongside managing significant construction and infrastructure programmes. Our outputs span the entire UK, with a strong focus across the Southeast of England.
We have a vacancy for a Facilities Manager in Bicester. The Facilities Manager plays a significant role in delivering services to our customers on a day-to-day basis, focusing on the management of all services provided across buildings, accommodation, and workplaces. This includes leading operational oversight, delivered either directly or through a third-party supplier partner.
A key responsibility of the role is to reduce asset downtime by providing proactive asset management advice to customers—ensuring assets fail less often, and when they do, they are fixed quickly and in line with the Accepted Level of Performance (ALP).
The successful candidate will report to the Senior Facilities Manager (SFM) and will be responsible for Stakeholder Engagement, Performance and Risk Management, Assurance, Programme Delivery, and Issue Resolution.
Job Description
Key Responsibilities Include:
- Acting as a key customer interface and FM subject matter expert across site(s).
- Proactively address challenges in a timely manner and raise as appropriate, engaging others as necessary.
- Facilitate the explanation of complex or technical issues in a way that the customer can understand. Listen and understand the needs of Customer groups, balancing these within contract deliverables.
- Providing an active presence on site(s) to develop and maintain effective relationships with customers, suppliers, and site users.
- Conduct the Weekly Site meetings and all other governance meetings, ensuring a high level of interaction and support, in accordance with DIO Standard Operating procedures (SOPs) and How to Guides (H2Gs).
- Be the key contact for issues raised and facilitate resolutions for operational/service delivery issues, using available data to inform decision making.
- Review and update all site risks monthly, ensuring they are documented on the SPRITe Risk Register and have mitigation plans in place.
- Ensure assurance activities are being undertaken to ensure contracted services are delivered to the KPIs.
- Monitor that all services meet policies and procedures, assets are safe and legal or have robust mitigations in place, raising issues as appropriate.
- Be the FM interface for projects being delivered on site(s).
- Plan and deliver maintenance and minor/billable works programmes.
- Work closely with all partners to resolve programme issues, agree required rectification plans, reporting progress and escalating as appropriate.
- Support the development of future works plans and programming.
- Undertake any other tasks reasonably expected of the role to support Defence and wider government objectives.
Person Specification
Essential Experience:
- Experience in customer relationship management and stakeholder engagement.
- Experience managing local suppliers, including performance oversight and issue escalation.
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Desirable Experience:
- Facilities management or property-related commercial experience.
- Ability to work with digital tools and data systems.
- Knowledge of statutory building processes, regulations, and compliance requirements.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Delivering at Pace
- Managing a Quality Service
- Making Effective Decisions
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
- Delivering at Pace
- Managing a Quality Service
Salary and Benefits
Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides [here](opens in a new window).
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Please Note:
- The post does not offer relocation expenses.
- External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
- Expenses incurred for travel to interviews will not be reimbursed.
- Please be advised that the Department is conducting a review of all pay-related allowances which could impact on those allowances that the post currently being advertised attracts.
- Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility here.
Additional Information
- The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
- MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
- Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance [here](opens in a new window) for more information on appropriate and inappropriate use.
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Selection Process Details
This vacancy is using Success Profiles, and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history and previous skills and experience.
Candidates will also be required to provide a statement of suitability (500 Word count) detailing:
- Experience in customer relationship management and stakeholder engagement.
- Experience managing local suppliers, including performance oversight and issue escalation.
At sift, Candidates will be assessed against their CV, statement of suitability and the following:
Behaviours:
- Communication and Influencing
- Delivering at Pace
- Managing a Quality Service
Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, the sift will be conducted on the CV and Personal Statement.
Behaviours:
At interview, Candidates will be assessed against the following:
- Communicating and Influencing
- Delivering at Pace
- Making Effective decisions.
Experience:
- Career history
- Experiences
Further Information:
Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.
Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination,
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