University Hospital Southampton NHS FT
Doctors Administrative Assistant
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Job Overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for the detailed job description of the role.
This post is only open to internal applicants.
Main duties of the job
We are looking for a competent, self-motivated and professional individual. As a flexible team player you will have excellent communication skills and a strong ability to work accurately to tight deadlines. NHS experience is desirable.
You will need to have excellent attention to detail, ideally some medical terminology knowledge and experience in a busy demanding medical environment. You will need to be able to communicate with staff at all levels to ensure information and data quality meets their needs.
Working for our organisation
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
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At UHS, we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognising that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Please visit our social media platforms, to find out more:
Detailed Job Description And Main Responsibilities
This role is pivotal in working with the multi-disciplinary teams within the Cancer Care wards. Helping to co-ordinate inpatient pathways. To help optimise inpatient bed flow.
- To input this data to DWL and initiate an e-Discharge summary with findings and support inpatient team as knowledge grows.
- To work collaboratively with other health care professions to ensure all relevant information is captured for coding purposes. As well as this to keep continuity within a team which is changing regularly.
- To input and check all patient data is correct utilising Trust systems and reports and to facilitate the compliance of correct data for each patient to ensure that a co-ordinated and streamlined administrative process revolves around the patient and their individual needs.
- To provide effective help during ward rounds to ensure efficient patient care.
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Person specification
Qualifications, Knowledge And Experience
Essential criteria
- NVQ 3 In Business Administration or equivalent relevant experience
- RSA 2 word processing / typing or equivalent experience
- Knowledge of basic medical terminology
- Experience in a busy and demanding medical environment
- Experience of working under high pressure and to deadlines
- Admin experience within a customer focused environment
Desirable criteria
- e-Camis Trained
- Knowledge of Doctors Work List, Edocs, PACs, eQuest
- Experience working in the NHS with associated IT systems
Trust Values
Essential criteria
- Patients First
- Always Improving
- Working Together
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