Shotton Mill Limited
Document Control Specialist
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Are you highly organised, detail-focused, and passionate about keeping critical operations running smoothly?
We're looking for a Document Control Specialist to join our Transport Control Tower team at Shotton Mill, supporting one of the UK's largest and most dynamic logistics operations.
This is a key role responsible for ensuring transport, compliance, customs, and operational documentation is accurately managed, controlled, and accessible across a network handling 400 HGV movements every day and a transport budget exceeding £40 million annually.
If you thrive in a fast-paced environment, enjoy working with data and documentation, and understand the importance of accuracy and compliance, we'd love to hear from you.
What You'll Be Doing
- Managing, controlling and archiving transport and logistics documentation
- Maintaining accurate records for delivery notes, invoices, PODs, manifests and bills of lading
- Ensuring document control processes comply with company, ISO and regulatory standards
- Supporting transport operations by ensuring documentation is available throughout planning, execution and delivery activities
- Acting as the central point of contact for carriers, warehouses and internal stakeholders on document-related matters
- Supporting audits and compliance activities with accurate and timely document retrieval
- Monitoring document retention and GDPR compliance requirements
- Coordinating carrier onboarding documentation and approvals
- Working closely with transport planners, hauliers, customs brokers and customer service teams to resolve documentation issues
- Supporting transport tenders and wider logistics projects through effective document management
- Monitoring document accuracy, service levels and carrier compliance performance
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What We're Looking For
Essential
- Minimum 3 years' experience in a transport documentation, logistics administration or document control role
- Strong attention to detail and a commitment to accuracy
- Experience managing large volumes of operational documentation
- Excellent organisational and administrative skills
- Ability to work effectively under pressure while maintaining high standards
- Strong communication and stakeholder management skills
- Good knowledge of Microsoft Office applications
- Full UK Driving Licence
Desirable
- Experience working within transport, logistics, supply chain or distribution environments
- Knowledge of Transportation Management Systems (TMS)
- Experience with systems such as SAP TMS, Transporeon, Paragon, Aptean or similar platforms
- CIPS, APICS or equivalent supply chain qualifications
- Understanding of Lean, Six Sigma or Continuous Improvement methodologies
- Turkish language skills
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Why Join Shotton Mill?
You'll become part of a major logistics operation supporting:
- 400 HGV vehicle movements every day
- £40 million annual transport spend
- One of the UK's most ambitious manufacturing and logistics operations
- A business committed to continuous improvement, operational excellence and growth
- A collaborative team environment where your work has a direct impact on transport performance, compliance and customer service
What Success Looks Like
You'll play a key role in delivering:
- Accurate and timely transport documentation
- Improved carrier compliance
- Reduced operational delays caused by document issues
- Enhanced audit readiness and regulatory compliance
- Stronger transport visibility and operational control
Ready to be at the centre of a fast-moving logistics operation?
Apply today and help keep Shotton Mill's transport network moving efficiently, safely and compliantly.
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