How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Document Controller
Document Controller (Part-Time, Fixed-Term Contract)
Company Description
Freehaus is a socially minded, RIBA-chartered architecture and design practice based in London, working across a spectrum of sectors: product design, interiors, residential, workplace, retail, hospitality, public, and community projects.
The studio prioritises people and places as core elements of its work, driven by collaboration, ethical and sustainable practices, and research-driven design. By partnering with a network of skilled craftspeople, Freehaus delivers high-quality, innovative and contextually rich solutions tailored to individual users and environments.
Founded in 2012, the practice boasts an award-winning portfolio across the UK and Europe, with work featured in national and international publications. From concept to completion, the team guides clients through the entire design journey, ensuring spaces are functional, inclusive, and meaningful.
Role Overview
Salary: Commensurate with experience Location: 12–18 Hoxton Street, London N1 6NG Contract Type: Part-time, fixed-term, 2–3 days per week Reporting To: Studio Lead & Senior Associates
The Document Controller at Freehaus is responsible for the meticulous management of all project documentation—drawings, contracts, reports, and correspondence—to facilitate smooth workflows and compliance.
Key responsibilities include:
- Establishing and maintaining centralised filing systems and digitised recordkeeping to ensure accurate and accessible project documentation.
- Tracking document revisions, versions, and change orders, harmonising version control across existing systems.
- Supporting quality assurance (QA) processes and compliance, including health & safety, regulatory, and contractual requirements.
- Coordinating document workflows between interdisciplinary teams—architects, engineers, contractors, and external partners—ensuring alignment with internal studio standards.
- Administering Common Data Environments (CDEs), including BIM360, 4Projects, or ACCs, to oversee data integrity and accessibility.
- Providing ongoing support for project delivery, including coerogue and responsive archiving of completed projects.
- Leading improvements in document template formats, standardisation, and digital infrastructure to enhance studio efficiency.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
The successful candidate should foster a proactive, organised, and collaborative ethos, deeply valuing attention to detail in an environment that prioritises new ways of working.
Requirements & Criteria
Technical & Subject Matter Skills
- Document management expertise: Proficiency with filing systems, version control, and maintaining searchable, permanent records.
- Software experience: Confidence in Microsoft Office (Word, SharePoint, OneNote) and PDF tools, alongside BIM/CDE platforms (e.g., BIM360, 4Projects, ACC software).
- Digital workflows: Ability to intuitive platforms such as Slack, Google Drive, Trello, or Jira.
- Project documentation basics: Familiarity with drawing conventions, specifications, schedules, and contract sheets is an advantage.
Soft Skills
- Precision & quality mindset: Demands high standards in document accuracy, consistency, and studio compliance.
- Collaborative spirit: Experience liaising between creative teams, clients, and contractors in a fast-paced studio.
- Time management & multitasking: Willingness to prioritise, quickly adapt to emergent priorities, and juggle multiple concurrent projects.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Experience & Attributes
- Gain from experience in legibus architecture/construction or government offices, but all-disciplined applications with a strongly developed administrative/data management foundation are encouraged.
- Desirable experience includes on-site participation in document management visits (e.g., meetings, site audits), or exposure to ethically urgent processes—such as climate-responsive or socially-focused projects.
- Proven ability to work independently or as part of a dynamic team, with patience for iterative feedback.
Eligibility & Process
Freehaus is an equal opportunity employer and welcomes applications from underrepresented groups. Applicants must be eligible to live and work in the UK.
How to Apply: Send your CV, two named referees, a short statement of interest (200 words max), and your salary expectations to studio@freehausdesign.com.
Recruitment Timeline:
- July interviews (1 online round): 13 Jul – 31 Jul (flexible slots to be arranged)
- July interviews (2 in-person/semi-flexible round): Various dates throughout the month. We offer reasonable adjustments for interview processes and workplace accessibility as required.
Why Join Freehaus?
- A mission-driven studio fostering innovative, sustainable, and human-centred approach to design.
- Well-supported part-time roles in a creative, collaborative environment rooted in craftsmanship.
- Learning opportunities embedded in projects across UK and international challenges.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location