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Document Controller
# Document Controller – Asset Intelligence
Role Title: Document Controller
Business Unit: Asset Intelligence Location: Stansted / London
Role Overview
At GT AI, we believe everyone should have the opportunity to thrive. Joining our team opens the door to a wide range of experiences, learning opportunities, and career pathways. We are committed to:
- Creating an environment where people feel supported, valued, and empowered to shape their career journey.
- Investing in the development and growth of our people, recognising that diverse perspectives and experiences lead to the best outcomes.
- Delivering innovative physical and electronic security solutions for projects across the UK’s Critical National Infrastructure.
We are currently seeking a Document Controller to work on projects across the London area for a variety of clients. Reporting to the Senior Document Controller, you will support the team in delivering high-quality document control and information management across multiple projects.
Responsibilities
Core Duties
- Support the team in monitoring the production and quality of design and project management documentation in line with Asset Intelligence processes and procedures.
- Assist with conducting quality audits and completing audit compliance documentation.
- Support colleagues in obtaining standard design information and specifications from client document portals and other sources.
- Assist with creating promotional materials (e.g., case studies, capability statements) for Asset Intelligence.
- Review and audit configuration management systems (e.g., ProjectWise, CEMAR, Asite), providing feedback and suggestions for continuous improvement.
- Gather information required to establish new project folders within SharePoint.
- Support the design team in preparing design briefs for external subcontractors.
- Collect tender design inputs from clients and ensure accurate storage in SharePoint.
- Assist in producing design plan documents, including CVs and related deliverables.
- Ensure design deliverables are stored correctly in SharePoint and that latest approved revisions are maintained.
- Maintain the Drawing & Document Register and Transmittal (DDRT)—ensuring records are accurate and up to date.
- Issue documents through client document management systems (e.g., SharePoint, Viewpoint, ProjectWise, CEMAR, Asite) and coordinate responses with project teams.
- Support provision of technical information for HAZCONs, HAZCOMs, HAZOPs, ALMs, FATs, and SATs.
- Collate and manage the compilation of O&M Manuals and Health & Safety Files throughout project lifecycles.
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Requirements & Skills
Essential
- Sound knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint).
- Familiarity with ISO 9001:2015 Quality Management Systems.
- Working knowledge of ProjectWise, CEMAR, Asite, and Viewpoint.
- Experience with database management systems (e.g., TWEXnet).
- Healthy typing and report-writing skills.
- Understanding of GDPR and regulations for document handling.
- Ability to manage database changes efficiently.
- Proactive, time-oriented approach to handling tasks and queries.
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Desirable
- Experience in the water industry.
- Knowledge of industry-specific standards relevant to asset intelligence.
Benefits
We offer a comprehensive benefits package alongside a competitive salary, including:
Workplace Support
- Generous holiday entitlement (increasing with tenure) + holiday purchase options.
- Cycle-to-work scheme.
- Cost-of-living adjustments and corporate discounts.
- ‘Be Well’ wellbeing programme with 24/7 support.
Development & Growth
- High-quality training (leadership frameworks, apprenticeship programmes).
- ‘Career Paths’ initiative for tailored career support.
- Professional association membership (paid annually per role).
Flexibility
- Agile Working policies for flexible office/site-based arrangements.
- Commitment to supporting full-time, reduced-hours, or flexible working.
- Inclusive approach to申请 (apply) regardless of perfect experience alignment.
About Us
Galliford Try is one of the UK’s leading construction groups, focused on:
- Delivering lasting change for stakeholders and communities.
- Supporting people’s lives through critical infrastructure and facilities.
- Prioritising integrity, excellence, and sustainability in all business practices.
Join us to grow your career in a purpose-driven environment.
For Queries: Skye-Marie-Breeze@gallifordtry.co.uk
A full job description is available upon request.
Equal Opportunities: All applicants are welcome, including those with disabilities or health conditions. Discuss adjustments in the application process.
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