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Document Controller
Document Controller – Asset Intelligence
Location: Stansted / London Business Unit: Asset Intelligence
About the Role
At GT AI, we believe everyone should have the opportunity to thrive. Our team offers diverse learning experiences, career growth, and a supportive environment where individuals feel valued and empowered to shape their career journey.
We specialise in delivering innovative physical and electronic security solutions for projects across the UK, collaborating closely with customers to bring forward-thinking solutions to Critical National Infrastructure projects. Our teams combine technical expertise, creativity, and collaboration to achieve outstanding results.
We are currently seeking a Document Controller based in the London area to partner on various client projects, reporting to the Senior Document Controller. This role will focus on maintaining high standards in document control, information management, and configuration tracking across multiple Active Intelligence projects.
Key Responsibilities
Document & Process Management
- Support the monitoring, quality control, and production of design and project management documentation in line with Asset Intelligence processes and procedures.
- Conduct quality audits, complete audit compliance documentation, and provide feedback for continuous improvement.
- Assist colleagues in collecting design information and specifications from client document portals and external sources.
- Oversee the creation and maintenance of promotional materials, including case studies and capability statements.
Database & System Administration
- Review and audit configuration management systems (e.g., ProjectWise, CEMAR, Asite, Viewpoint), analysing feedback to improve processes.
- Establish and manage new SharePoint project folders, ensuring accurate metadata and information organisation.
- Maintain the Drawing & Document Register and Transmittal (DDRT), keeping records up-to-date and accurate.
- Issue documents through client systems (SharePoint, Viewpoint, ProjectWise, CEMAR, Asite) and coordinate responses with project teams.
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Collaboration & Administrative Support
- Support the provision of technical information required for HAZCONs, HAZCOMMs, HAZOPs, ALMs, FATs and SATs.
- Collate and manage Operation & Maintenance (O&M) Manuals and Health & Safety Files throughout the project lifecycle.
- Assist the design team in documenting design briefs for external subcontractors, ensuring inputs are gathered and stored securely.
- Manage and store tender design inputs within SharePoint, maintaining accuracy and accessibility.
Requirements & Qualifications
Essential Skills & Knowledge
- Sound proficiency in Microsoft Office packages (Word, Excel, Outlook, PowerPoint, SharePoint).
- Working knowledge of ISO 9001:2015 Quality Management Systems.
- Experience with document management systems (e.g., ProjectWise, CEMAR, Asite, Viewpoint, TWEXnet).
- Strong typing, report writing, and database management skills.
- Familiarity with GDPR and document compliance regulations.
- Proactive approach to query resolution and task management, with a time-orientated work ethic.
- Water company-related experience is beneficial but not essential.
What We Can Offer You
Career Growth & Development
- Opportunity to work on high-profile UK projects with stability and professional growth.
- Access to leadership training and apprenticeship programmes via our Career Paths initiative.
- Empowering work environment through our Agile Working policy, offering flexibility in scheduling and remote working.
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Competitive Benefits Package
- Generous holiday entitlement (increasing with service) + option to buy additional leave.
- Corporate discounts program, Cycle to Work scheme, and a comprehensive pension plan.
- Save as You Earn (SAYE) share purchase scheme for employees.
- Includes private medical insurance options and a 24/7 Employee Assistance Programme.
- Paid annual membership to a relevant professional association.
Workplace Culture & Support
- Commitment to physical and mental well-being via our ‘Be Well’ programme.
- Recognition of diverse backgrounds and perspectives, fostering an inclusive workplace.
- Flexible working arrangements to meet individual and team needs.
About Us
GT AI operates under Galliford Try, one of the UK’s leading construction groups. Our values drive us to deliver lasting change by:
✔ Providing essential infrastructure for communities. ✔ Investing in people’s professional growth. ✔ Ensuring environmental stewardship and collaboration with supply chain partners. ✔ Maintaining integrity and transparency in all operations.
We bring together expert teams to drive excellence, ensuring clients and communities benefit from secure, reliable, and high-quality infrastructure solutions.
For more information or to discuss other Specialist Services opportunities, contact Skyemarie.bree@gallifordtry.co.uk.
Note to Applicants: Galliford Try values diversity, flexibility, and excellent fit over absolute closeness to requirements—we encourage applications from all backgrounds.
Should you require adjustments for your application as part of disability inclusion, please get in touch with our Resourcing Partner.
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