Document Controller

Bilfinger UK

Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.

We have extensive experience in offshore and onshore facilities; specialising in asset management services throughout all life cycle phases from consulting, engineering, manufacturing, assembly, operations, maintenance, and decommissioning.

This commitment is delivered by an experienced and highly competent workforce of over 4,500 employees operating from 14 offices in strategic industrial hubs, upholding the highest standards of safety, compliance and quality.

Responsibilities

• Ensure that the Control of Project documentation is carried out in line with the Company Quality Procedures and Design Guides regarding logging, copy and distribution, storage (electronic or hard copy), document transmittals, revision control and drawing / document register.
• Liaison with project management, discipline engineers, procurement and alliance partners to ensure that document control requirements are met.
• Supporting the HPC Project by:
  • Check of accuracy documents (compliance with operational concerns and clients’ requirements).
  • Review of documents (formally).
  • File document(s) in Document Management Systems (DMS).
  • Make sure that all errors have been corrected before submitting the document(s) to the client.
  • Archiving of documents.
  • Setup and maintain the document package (List of deliverables-LOD).
  • Expedite missing and due revisions to the document package.
  • Drive improvements in “On Time Delivery Performance” (in full) by prioritizing outstanding documents.
  • Liaise with project departments to act as local point for expediting outstanding documentation and ensuring it’s correctly maintained in the Document management system (DMS).
  • Ensures that the document is submitted on time (internally) before submission to the client.
  • Conduct monthly/weekly analysis on document performance.
  • Establish weekly/daily interface meeting with doc control.
  • Establish current document status.
  • Identify and maybe escalate ongoing document issues to doc control lead.
  • Provide detailed updates to the project management on the status of documentation.
  • Provide document expediting support and coordination with doc control.
• Documentation issued through CEMAR.
• Training of new personal on DMS.