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Document Controller
Role Title: Document Controller
Business Unit: Asset Intelligence Location: Thames Valley area / London
About the Role
At GT AI, we believe everyone should have the opportunity to thrive. Joining our team opens the door to a wide range of experiences, learning opportunities, and career pathways.
We invest in the development, potential, and growth of our people, recognising that diverse perspectives and experiences help us achieve the best outcomes. Together, we strive to be an industry-leading business with a renewed focus on making a positive impact in everything we do.
Working in partnership with our customers, we deliver innovative physical and electronic security solutions for projects across the UK. Our specialist security teams combine technical expertise, collaboration, and creativity to support a wide range of Critical National Infrastructure projects.
We are currently seeking a Document Controller to work on projects across the London area for a variety of clients.
Reporting to the Senior Document Controller, you will support the team in delivering high-quality document control and information management services across multiple projects.
What You Will Be Doing
- Support the team in monitoring the production and quality of design and project management documentation in line with Asset Intelligence processes and procedures.
- Assist with conducting quality audits and completing audit compliance documentation.
- Support Asset Intelligence colleagues in obtaining standard design information and specifications from client document portals and other relevant sources.
- Assist with the creation of promotional materials for the Asset Intelligence business, including case studies and capability statements.
- Review and audit configuration management systems (such as ProjectWise, CEMAR and Asite), providing feedback and suggestions to support continuous improvement.
- Gather information required to establish new project folders within SharePoint.
- Support the design team in preparing design briefs for external design subcontractors.
- Collect tender design inputs from clients and ensure they are stored accurately within SharePoint.
- Assist with producing documents that support the design plan, including CVs, design deliverables, and related information.
- Ensure design deliverables are stored correctly within SharePoint and that the latest approved revisions are maintained.
- Maintain the Drawing & Document Register and Transmittal (DDRT), ensuring records are accurate and up to date.
- Issue documents through client document management systems (including SharePoint, Viewpoint, ProjectWise, CEMAR, and Asite) and coordinate responses with the relevant project teams.
- Support the provision of technical information for HAZCONs, HAZCOMMs, HAZOPs, ALMs, FATs, and SATs.
- Collate and manage the compilation of Operation & Maintenance (O&M) Manuals and Health & Safety Files throughout the lifecycle of Asset Intelligence projects.
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About You
Essential Requirements
- Sound knowledge of Microsoft packages (Word, Excel, Outlook, PowerPoint, SharePoint, etc.).
- Working knowledge of ISO 9001:2015 Quality Management Systems.
- Knowledge of ProjectWise, CEMAR, Asite, Viewpoint for Projects, TWEXnet, and other document management packages (beneficial).
- Water company experience (beneficial).
- Top-class typing and report-writing skills.
- Familiarity with relevant regulations regarding document keeping and handling (e.g., GDPR).
- Ability to proactively manage database changes using software management systems.
- A time-oriented approach to handling queries and tasks.
(Note: If skills match rather than experience, apply anyway—we encourage diverse talent!)
What We Can Offer in Return
With an order book of £4.1bn+, we are an industry-leading principal contractor, offering:
- Stable, challenging work and long-term career development on UK’s most exciting projects.
- Professional teams with exceptional dedication and a commitment to your growth.
- Health & Wellbeing: Our ‘Be Well’ programme provides discounts, advice, and support.
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Employee Development & Training
- Tailored training through Career Paths initiative for all levels.
- Leadership and apprenticeship opportunities.
Flexibility & Work-Life Balance
- Agile Working programme—choose how, when, and where you work.
- Diverse work structures to suit your style and team needs.
Benefits Package
- Generous holiday entitlement (including purchased days).
- Corporate discounts + cycle to work schemes.
- Comprehensive pension plan + share purchase schemes.
- Private medical options + employee assistance programme (free 24/7 support).
- Free annual membership to a professional association of your choice.
- Competitive salary.
About Us: Galliford Try
We are a UK-led construction group, with a vision to:
- Improve lives through sustainable projects and infrastructure.
- Foster learning, growth, and progress for our teams.
- Integrate integrity, collaboration, and community impact into everything we do.
For more information, contact Skyemarie.bree@gallifordtry.co.uk.
Additional Considerations
- We welcome full-time, part-time, or flexible working arrangements—discussed during recruitment.
- We value inclusivity—if adjustments would help you apply, please share them.
- As a Disability Confident Employer, we will accommodate reasonable adjustments and offer interviews to candidates meeting essential criteria.
Enthusiastic and eligible candidates don’t need to tick every box—apply if you’re intrigued!
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