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Document Controller
Document Controller
Business Unit: Asset Intelligence Location: Thames Valley area / London
About the Role
At GT AI, we believe everyone should have the opportunity to thrive. Joining our team opens the door to a wide range of learning experiences and career pathways.
We’re a leading provider of physical and electronic security solutions for Critical National Infrastructure (CNI) across the UK. Combining technical expertise, collaboration, and creativity, our specialist security teams deliver innovative projects, supporting a diverse range of clients.
We are seeking a Document Controller to join our team based in the London area, supporting projects for various clients. Reporting to the Senior Document Controller, you will play a key role in ensuring high-quality document control, information management, and compliance across multiple projects.
What You Will Be Doing
- Support the team in monitoring the production and quality of design and project management documentation in line with Asset Intelligence processes.
- Conduct quality audits and complete audit compliance documentation.
- Retrieve standard design information and specifications from client portals and sources.
- Assist in creating promotional materials (e.g., case studies, capability statements).
- Review configuration management systems (ProjectWise, CEMAR, Asite) and provide suggestions for continuous improvement.
- Establish new SharePoint project folders with accurate project information.
- Support the design team in preparing design briefs for external subcontractors.
- Manage tender design inputs, ensuring they are stored in SharePoint.
- Produce supporting design plan documents, including CVs, deliverables, and related revisions.
- Maintain accurate Drawing & Document Register and Transmittal (DDRT).
- Distribute documents via client systems (SharePoint, Viewpoint, ProjectWise, CEMAR, Asite) and coordinate responses.
- Support technical integrity documentation for HAZCONs, HAZCOMMs, HAZOPs, ALMs, FATs, and SATs.
- Compile Operation & Maintenance (O&M) Manuals and Health & Safety Files.
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About You
Essential Requirements:
- Sound knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint).
- Working familiarity with ISO 9001:2015 Quality Management Systems.
- Experience with document management systems (e.g., ProjectWise, CEMAR, Asite, Viewpoint).
- Strong typing, accuracy, and report-writing skills.
- Knowledge of GDPR and relevant compliance regulations.
- Ability to organise database changes and manage queries efficiently.
Nice to Have:
- Previous experience in water or infrastructure projects.
- Familiarity with document control compliance in regulated environments.
What We Can Offer in Return
As a leading £4.1B construction group, Galliford Try provides growth opportunities, professional development, and a supportive environment.
- Flexible working through our Agile Working policy.
- Comprehensive benefits including:
- Generous holiday allowance (increasing with service).
- Corporate discounts, Cycle to Work scheme, pension scheme, and a Savings as You Earn (SAYE) share purchase scheme.
- Private medical insurance, employee assistance programme, and an annual professional association membership.
- Leadership development training and apprenticeship programmes.
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A culture focused on diversity, inclusion, and wellbeing ensures a strong, supportive workplace.
About Us
Galliford Try is a people-first construction group, committed to driving progress through ethical business practices. Our purpose is to build facilities and infrastructure that enhance communities while investing in our workforce’s growth.
We strive to deliver excellence, foster integrity, and deliver lasting change through collaboration with clients, supply chains, and communities.
For more information or opportunities, contact: Skyemarie.bree@gallifordtry.co.uk
Important Note:
- Flexible working is considered, including reduced hours or part-time arrangements.
- We encourage applications from candidates who don’t meet every requirement if they believe they’re a good fit.
As a Disability Confident employer, we accommodate candidates with disabilities throughout the recruitment process. Anything further can be discussed with our Resourcing Partner.
A detailed job description is available upon request. #LI-SB1
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