Optima Site Solutions Ltd
Document Controller
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Document Controller – MEP Building Services
Location: Basildon, Essex
Job Type: Full-Time, Permanent
Our client is a leading Mechanical, Electrical and Public Health (MEP) contractor delivering projects across the healthcare, commercial, education and public sectors throughout the UK. Due to continued growth, we are looking to recruit an experienced Document Controller to join our team at our Basildon Head Office. This is an excellent opportunity to become part of a fast-growing business working on prestigious projects, including NHS hospitals, government buildings and large commercial developments.
The Role
As Document Controller, you will be responsible for managing all project documentation from tender through to project completion. Working closely with our Project Managers, Design Team, Procurement and Commercial departments, you will ensure that all project information is accurately controlled, distributed and maintained.
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Key Responsibilities
- Manage all incoming and outgoing project documentation.
- Maintain document registers across multiple live projects.
- Upload and manage information via client document management systems such as Asite, Viewpoint, Aconex and SharePoint.
- Issue and control drawings, revisions and technical documentation.
- Coordinate technical submissions and monitor approval status.
- Maintain RFI, Technical Query and Drawing Registers.
- Compile commissioning records, QA documentation and certification.
- Assist with the preparation of Operation & Maintenance (O&M) Manuals.
- Support project teams in meeting contractual documentation requirements.
- Ensure compliance with company quality procedures and ISO standards.
- Archive project documentation upon completion.
About You
We are looking for someone who has:
- Previous experience as a Document Controller within the construction or MEP/building services industry.
- Excellent organisational and communication skills.
- High attention to detail and accuracy.
- Experience using Common Data Environments (CDEs).
- Strong Microsoft Office skills, particularly Excel and Word.
- The ability to manage multiple projects and work to deadlines.
- A positive, proactive and professional approach.
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Desirable
- Experience working on healthcare or NHS projects.
- Knowledge of commissioning documentation and O&M manuals.
- Understanding of ISO 9001 quality management systems.
What they Offer
- Competitive salary (dependent on experience).
- Nest pension.
- 25 days annual leave plus Bank Holidays.
- Ongoing training and career development.
- Modern offices based in Basildon.
- Opportunity to work on prestigious healthcare and specialist MEP projects.
- Friendly and supportive working environment.
- Long-term career progression within a growing business.
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