United Infrastructure Ltd
Document Controller
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United Infrastructure is a dynamic and rapidly expanding business, focused on delivering critical infrastructure projects, across the utility and social infrastructure sectors.
Our team of highly skilled and hardworking specialists deliver innovative solutions to the complex challenges our clients face.
Our company is split into two business areas:
Utility Infrastructure
Our team of Utility Infrastructure specialists design, build and maintain critical water, energy (gas), power and telecoms infrastructure, for the UK’s largest network owners and operators.
Social Infrastructure
Our team of Social Infrastructure specialists revitalise homes and communities by carrying out a wide range of work, from retrofit to refurbishment, and maintenance.
Equal Opportunities Statement - At United Infrastructure, we are committed to making every interaction a positive and inclusive experience. If there is anything we can do to support you, remove barriers, or make the process more accessible, please let us know — we want this to be the best possible experience for you.
United Infrastructure is recruiting for a Document Controller to work with the Energy Team. As the project document controller, you will be supporting the Contracts manager with activities related to the project lifecycle, including document management, project reporting and maintenance of the Electronic Documents Management system.
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As a United Infrastructure Document Controller:
- Provide a valuable link between the project and other departments, supporting the project team assisting with document formatting, templates, and best practices.
- Manage document versions and ensuring that the latest versions are always accessible.
- Liaise with all levels of the project team and potentially external parties, and distribute project related information in an appropriate secure manner.
- Be the owner of the assigned project document registers, document management systems and processes.
- Manage and control the flow of documents and information on projects. Project documents will include deliverables, technical queries, vendor / other third party or sub-contractor documents, client documents and commercial documents and communications.
- Be able to provide an accurate and up-to-date status of the information / document flow whenever requested.
- Be proactive in advising when the next review / approval phase of a document is expected based on planned dates provided by the project team and review cycle timeframe with the clients.
- Check outgoing documentation for consistency, format and document numbering before transmittal to our clients.
- Maintain (F Drive/SharePoint and/or Client CDE). Ensure information stored on Client's CDE is permanently available or transferred to the UI operational project folders prior to contract completion.
- Allocate document numbers as per the UI or Client specified Document Numbering procedure.
- Review document details, ensure they are correct prior to issue (e.g. doc number, revision, status (reason for issue), title, date, page numbering, header, footer, template used, print set-up, signatures).
- Train team members on document management processes and systems.
- Prepare both regular and ad-hoc reports on projects when required.
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Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.
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