KAEFER UK & Ireland
Document Controller
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Document Controller (Maternity Cover) – Hinkley Point C Site
The Opportunity
Role: 12 Month Fixed-Term Contract (FTC – Maternity cover), Full-time Location: Bridgwater – Hinkley Point C site
At KAEFER, our success is built on our values and culture, fostering a supportive, inclusive environment where employees can thrive. We prioritise growth and development, offering ample opportunities for progression and supporting internal advancement.
We currently have an entry-level pathway into our organisation, coupled with ongoing training and development opportunities to help your career progress.
About the Role
We are seeking an experienced Document Controller to join our Document Control Department, monitoring and managing project documentation for KAEFER UK & Ireland at Hinkley Point C.
The main purpose of this role is to:
- Operate and maintain the project document control function.
- Ensure technical, administrative, and safety documentation is captured, indexed, issued, revised, and archived in accordance with:
- Project procedures
- Nuclear quality requirements
- Client standards
Key Responsibilities
As the Document Controller, you will make a significant impact through the following duties:
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Version Control & Documentation Management:
- Ensure proper version control for all project-related documents (receipt, storage, distribution, archiving) using Asite (Electronic Document Management System - EDMS).
- Manage document distribution to the Client in line with project requirements.
-
Provider & Tracking:
- Track and manage all project documents received from the Client, maintaining an up-to-date Master Document Register (MDR) or Controlled Document List (CDL).
- Provide regular progress updates to the Document Control Lead to ensure:
- Deadlines are met
- Quality standards are maintained
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Administration & Collaboration:
- Offer guidance on document control procedures and coach less experienced team members.
- Identify and escalate blockers to the Document Control Lead for timely resolution.
- Ensure compliance with KAEFER’s document control procedures for on-site documentation and archives.
-
Process Improvement & Support:
- Recommend and implement document management enhancements.
- Work with KAEFER’s onsite Quality Team to amend LTQRs (Long-Term Qualifications & Requirements) as required.
- Collaborate with Package Managers to provide Work Acceptance Sheets (WAS), confirming room completion statistics.
- Format documents in Adobe Pro to meet Client requirements.
-
Record-Keeping & Reporting:
- Maintain accurate records of documentation status and submit weekly reports to the Document Control Lead.
-
Administration Support:
- Assist the Document Control Lead with ad hoc administrative tasks.
What You Will Bring
- Essential:
- 2+ years of experience in document control or equivalent role.
- Access to Microsoft Office products (core to day-to-day tasks).
- Computer literacy, particularly Microsoft Office and Adobe Acrobat.
- Ability to adapt priorities and deadlines as dictated by the business/Client needs.
- Aptitude for strong communication to engage with third-party/clients.
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- Desirable:
- Experience using Adobe Acrobat Pro for formatting documents.
- Understanding of industry-standard Client documentation practices.
- EDMS experience to submit documentation.
- Ability to manage client relations and ensure Client satisfaction.
Why Join KAEFER UK & Ireland?
Our Mission
"To be the most reliable and efficient provider of technical industrial services."
About Us
KAEFER UK & Ireland delivers asset integrity services, including:
- Access solutions
- Insulation & surface protection
- HVAC fabrication
- EC&I (Electrical, Control, & Instrumentation)
We focus on enhancing energy efficiency and extending asset lifecycles. With twelve operating centres across the UK and Ireland, we employ approximately 3,500 skilled professionals, driving excellence for our customers.
Part of a Global Family
As part of the €2.3 billion KAEFER Group (headquartered in Bremen, Germany), we operate internationally with substantial experience, currently working across 5,500+ job sites with a team of ~33,000 employees.
Our Values
- Reliability – Delivering consistency and trust in every interaction.
- Ambition – Driving continuous improvement and innovation.
- Team Spirit – Collaborating to achieve excellence together.
- Respect – Valuing all voices and fostering an inclusive workplace.
We are proud to count on our people, making positive contributions where we live and work. Join a dynamic organisation where your skills and dedication are valued!
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