Document Management Administrator (12month FTC) - Nuneaton

We are looking for a self-motivated, driven and adaptable individual who enjoys a challenge to work alongside our energetic team in Nuneaton on a fixed term contract for 12 months. The role requires a CAN-DO attitude, an ability to learn from any losses and celebrate every win. We are a fast-paced business with plenty of opportunities for growth so if this sounds like you, we'd love to hear from you!

Job Purpose

To provide accurate administrative and document control support within the Document Management function, ensuring invoices, tickets and financial documentation are processed, scanned, validated and stored efficiently. The role supports Accounts Payable activity, audit records and timely query resolution across a busy, high-volume transactional environment.

Main Duties And Responsibilities

The duties are many and varied, but the list below is considered to be the basic requirement:

• Process supplier invoices and credit notes accurately and in line with Accounts Payable procedures.
• Complete accurate data entry, transaction verification and document checks.
• Support the timely processing of invoices, tickets and supporting documentation to meet month-end and payment deadlines.
• Manage incoming post and multiple subsidiary invoice inboxes, ensuring documentation is routed and processed efficiently.
• Scan, upload, categorise and archive invoices, delivery tickets and related documents.
• Carry out quality checks to ensure documents are complete, accurate and suitable for charge-out, storage and audit purposes.
• Re-scan or correct documentation where image quality or categorisation does not meet required standards.
• Maintain filing systems and workflow queues, helping to prevent backlogs and support smooth processing.
• Assist with invoice queries, exceptions and discrepancies, escalating complex or high-risk issues where required.
• Communicate professionally with internal teams, external suppliers and stakeholders to support query resolution and service delivery.
• Contribute to process improvements by identifying recurring issues and supporting more efficient ways of working.
• Follow company procedures, financial controls, data protection requirements and audit standards.
• Responsibility for compliance and discharging legal duties with regards to HR and Health & Safety to promote a safe, equitable and legally compliant work place.