Herbert Smith Freehills Kramer
E-Billing Executive
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
E-Billing Executive
Herbert Smith Freehills Kramer: E-billing Executive
The Opportunity
At Herbert Smith Freehills Kramer, we combine over 170 years of experience with a shared ambition: to help you and our clients achieve their goals.
We are a world-leading global law firm, delivering exceptional client service through innovative solutions and complex legal challenges. Our fully integrated transatlantic and transpacific network positions us across the globe’s key markets, from major financial hubs to high-growth regions.
Our recognised excellence spans:
- Litigation
- Regulatory work
- Public and private market transactions
- Energy, infrastructure, and resources sectors
- Emerging growth areas
We empower our people to drive our success, fostering a culture of growth, collaboration, and ambition.
Key Responsibilities
The E-billing Executive will ensure seamless electronic invoice processing and client mapping across our global firm.
Core duties include:
-
Bill Submission and Intermediary Compliance
- Generate and submit PDF and Ledes eBill files to third-party intermediaries on behalf of all global offices.
- Maintain accurate and updated client data within third-party systems.
-
Client Liaison & Billing Support
- Load timekeepers and associated rates into third-party e-billing platforms (including UK, US, EMEA, and Asia regions).
- Analyze and respond to client e-billing requests, serving as the primary liaison with:
- Timekeepers
- Business Finance
- IT department
- Assigned clients
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
-
Quality Assurance & Timely Processing
- Ensure invoices comply with agreed Service Level Agreements (SLAs) and are paid within deadlines.
- Draft and verify bills/disbursement details for partner approval.
-
System & Process Improvement
- Process and manage:
- Write-offs, transfers, cancellations, and reissues of time/expenses.
- Debtor statements (issuing, tracking, pursuing client payments via email/phone).
- Assist in system development, testing eBiling formats, and documenting processes.
- Advise on electric invoice formats, policies, and intermediary workflows.
- Process and manage:
-
Reconciliation & Initiative
- Reconcile billing matters internally and via third-party intermediaries.
- Disseminate best practices to Business Finance, revenue teams, fee earners, and new projects.
-
Onboarding & Dedicated Client Support
- Act as a single point of contact for a portfolio of clients.
- Attend or facilitate client meetings to discuss eBilling needs, challenges, and improvements.
Requirements
Experience & Skills
- Minimum 3 years’ experience in a legal eBilling environment.
- Extensive knowledge of electronic invoice intermediaries (preference for experience with Aderant eBILLS).
- Strong proficiency in Microsoft Office (Word, Excel, Outlook).
- Ability to analyze revenue data and suggest process enhancements.
- Excellent analytical, problem-solving, and communication skills.
- Proactive and highly organized, with fluency in working under tight deadlines.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Behavioral Competencies
- Thrives in a dynamic, collaborative environment.
- Embracing challenges with forward-thinking ideas and a positive, collegial attitude.
- Attention to detail and unwavering accuracy in billing processes.
- Resilience with managing multiple priorities effectively.
- Commitment to continuous learning, role modeling, and team morale.
Your Growth
We value diversity and inclusivity, embedded into our mission to inspire innovation and outstanding performance. At Herbert Smith Freehills Kramer:
- You’ll be part of a bold team driving change in legal billing standards.
- Own a dedicated client portfolio, expanding your networks and responsibilities.
- Develop expertise in cutting-edge systems, working with tech-driven solutions.
- Operate in a supportive culture that balances ambition with work-life harmony.
Role Essentials
- Location: London
- Working Pattern: Full-time
- Contract: Permanent basis
- Team: Business Finance
Join Herbert Smith Kramer on our mission to turn ambition into achievement. Let’s your goals, our ambition—apply today.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills