Allison Worldwide
EA to CEO - 6M FTC (20hrs)
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Who Is Allison?
We imagine the new. Inspire the next. And use the power of our creativity to help build up those around us.
At Allison, we provide a limitless environment where you can build, create, and grow. Our openly collaborative and highly supportive culture is free from bureaucracy and red tape. With over 1,000 innovators from diverse backgrounds, we break new ground for world-class clients across 50 global markets and dozens of industries. We believe in creating a space where everyone can freely express their opinions, share their ideas and dreams for the future, and be themselves.
We foster an inclusive culture that attracts builders from all backgrounds who can envision new solutions and create outcomes that move our clients' businesses forward, while helping everyone on the team learn and grow together. Our shared ideal of the builder's mindset is limitless and available to everyone, and we push the boundaries to create new and innovative solutions for our clients and ourselves.
We create lasting impact and relationships, and our culture fosters meaningful connections and friendships that last beyond the workplace. If you're ready to join a team that pushes you to be your best, supports you every step of the way, and celebrates your successes, welcome to Allison.
The Role
The Executive Assistant is the critical operational hub supporting our European CEO during a transformational period of growth and expansion. This role demands an exceptionally organised and strategically-minded professional who can manage the complexities of a fast-paced, dynamic leadership environment while maintaining the highest standards of confidentiality and discretion.
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As the CEO's trusted right hand, you will orchestrate all aspects of his executive schedule, communications and information flow to ensure he can dedicate maximum time to high-impact strategic initiatives, client relationships and business development. You will anticipate needs, manage competing priorities across multiple markets and serve as a key operational point of contact within the business. This is an opportunity to make a direct impact on Allison's European trajectory while working alongside a visionary leader navigating significant organisational change and growth.
Responsibilities
Executive Support & Prioritisation
- Manage the CEO's calendar, scheduling, travel and time allocation across multiple markets and stakeholders.
- Prepare meeting agendas, briefing materials and itineraries.
- Anticipate conflicts, prioritise competing demands and protect time for strategic priorities.
Communications & Information Management
- Manage executive correspondence and communications with discretion and sound judgement.
- Produce concise briefings, executive summaries and business updates.
- Maintain confidentiality while ensuring effective information flow across the business.
Stakeholder & Leadership Support
- Support leadership meetings, board interactions, client engagements and industry events.
- Coordinate preparation, follow-up actions and documentation for key strategic meetings.
- Build effective relationships with senior internal and external stakeholders.
Business Operations & Projects
- Support CEO reporting, business metrics, strategic planning and presentation development.
- Coordinate special projects and strategic initiatives across European and global teams.
- Drive operational excellence and ensure timely delivery of key priorities.
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Culture & Collaboration
- Support leadership communications, culture initiatives and organisational alignment.
- Partner with senior leaders across functions and markets to execute business priorities.
- Foster collaboration across teams, stakeholders and global leadership.
What You'll Need
- Experience supporting a senior executive in a fast-paced, matrixed environment.
- Exceptional organisational, project management and prioritisation skills.
- Strong written and verbal communication skills with confidence engaging senior stakeholders.
- High levels of discretion, professionalism and judgement.
- Strategic, proactive and solutions-focused mindset.
- Experience in an agency, consultancy or similarly dynamic environment preferred.
- Ability to manage multiple priorities across geographies and changing business needs.
- Strong relationship-building skills and attention to detail.
Perks and Benefits
- Comprehensive health coverage (medical, dental, vision, critical illness)
- Competitive pension scheme
- Hybrid working (minimum three days in office + work-from-anywhere weeks)
- Flexible time off including unlimited PTO, wellness days and summer Fridays
- Four-week sabbatical every five years
- Enhanced parental leave (20 weeks maternity, 6 weeks paternity)
- Global mentorship and networking opportunities
- 20 annual volunteer hours
- Ongoing learning and development programmes
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