Repton School
EA TO SENIOR EXECUTIVE (COO, MD, RFS)
Repton CP
Posted about 23 hours ago
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Main Responsibilities
Office and Executive Support
- Ensure the efficient, professional, and smooth running of the COO and MD offices by proactively anticipating needs, managing complex diaries and prioritising competing demands.
- Organise and coordinate regular and ad hoc meetings, including internal and external engagements.
Correspondence and Communication
- Manage correspondence, including reviewing, researching, prioritising, and routing communications appropriately.
- Manage phone and virtual communications, exercising sound judgement and discretion.
Meeting Coordination and Follow-Up
- Schedule meetings across the UK and multiple time zones internationally.
- Prepare agendas, briefing papers, and supporting documentation.
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International Travel and Itineraries
- Book and manage all aspects of domestic and international travel, including flights, accommodation, visas where required, and ground transport.
- Working alongside the RFS Head of Partnerships and other staff as required, prepare itineraries and briefing packs for international travel, school visits, conferences, and events.
Stakeholder Liaison
- Build effective working relationships across the organisation and with international partners, representing the organisation with professionalism and diplomacy.
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Confidentiality and Professional Standards
- Uphold the highest standards of confidentiality, discretion, and integrity in all aspects of the role.
- Handle sensitive information and communications in line with organisational policies and GDPR requirements.
Administrative Excellence
- Demonstrate exceptional attention to detail, initiative, and a proactive approach to problem-solving and time management.
- Work alongside the Group Secretary to ensure timely collation of board papers in line with established timetables.
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Skills
Office Support
Executive Support
Diary Management
Meeting Coordination
Travel Management
Stakeholder Liaison
Confidentiality
Problem-Solving
Time Management
Communication
Attention to Detail
Initiative
Professionalism
Discretion
Research
Documentation