Bis Recruit
EA/Office Manager
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A highly regarded independent boutique financial advisory firm is seeking a polished, proactive, and adaptable Executive Assistant & Office Manager to join its close-knit London team.
This is a rare opportunity to join a prestigious boutique financial services business. The environment is professional, fast-paced, and collaborative, offering broad exposure across executive support, office operations, and business administration.
The Role
This is a true dual-role position, combining executive support to a founder with office management responsibilities.
Executive Assistant responsibilities:
- Comprehensive diary and inbox management for a senior executive
- Complex international travel coordination and itineraries
- Expenses management and administrative support
- Liaising with stakeholders, clients, and external contacts globally
- Providing a degree of private PA assistance, including property and household coordination
- Supporting the executive during busy deal periods and time-sensitive projects
Office Management responsibilities:
- Ensuring the smooth day-to-day running of a boutique London office
- Managing suppliers, contractors, and office maintenance
- Coordinating office facilities, health & safety, and workplace initiatives
- Supporting onboarding of new starters and interns
- Assisting with internal communications and general HR administration
- Acting as the main point of contact for office-related queries
- Managing office equipment, stationery, and facilities requirements
- Welcoming visitors and ensuring a first-class client experience
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About You
The successful candidate will be:
- An experienced Executive Assistant, PA, or Office Manager with a hands-on approach
- Comfortable supporting senior-level executives in a demanding environment
- Experienced within a boutique financial services, investment banking, private equity, asset management, advisory, or professional services firm
- Highly organised, proactive, and responsive
- Able to juggle multiple priorities with excellent attention to detail
- A strong team player who enjoys working collaboratively
- Confident dealing with senior stakeholders and high-net-worth individuals
- Professional, discreet, and service-oriented
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Additional European language skills, particularly Italian or French, would be advantageous but are not essential.
The Package
- £45,000–£55,000 depending on experience
- Discretionary annual bonus
- Private medical insurance
- Dental cover
- 5% employer pension contribution
- Gym allowance
- 25 days' holiday
This role is based in the office 5 days a week and the hours are 8.30 to 5.30pm.
This role would suit an EA who enjoys being at the heart of a business and is looking for a varied position that combines high-level executive support with responsibility for creating an exceptional office environment.
Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately, we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.
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