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EHCP Administrator – Additional Learning Support Team
Reference: REQ001474
**Role Information_
Location: Stroud Campus FTE Salary: £25,287.00 (Actual salary: £22,506.75) Contract Type: Permanent (Term-Time Only) Working Hours: 37 hours per week, 40 weeks per year
Term-Time Only Contracts: Salary adjustment if the start date is after 1st September.
About SGS
South Gloucestershire & Stroud College (SGS) delivers further education, work-based programmes, and qualifications across disciplines from business to art, construction to media, including GCSEs, A Levels, and Honours Degrees.
We are a proud, inclusive institution supporting Equal Opportunities and Disability Confident policies, actively encouraging applications from all backgrounds.
Why Work At SGS?
- Positive impact: Drive meaningful change in learners’ lives and the community.
- Competitive benefits:
- Generous pension (LGPS) with 16% employer contribution, accessible from age 55.
- Annual leave: 25 days (corporate roles), 30 days after 5 years’ service (+ 8 bank holidays).
- Christmas leave: 2 weeks (supplemented by discretionary closure days).
- 25% discount on course tuition for immediate family.
- Family-friendly policies and flexible working support.
- Discounted lifestyle benefits: TOTUM card, cycle-to-work scheme, technology salary sacrifice, free annual eye tests.
- On-site subsidised catering (Costa Coffee included).
- Access to wellbeing resources, free parking (except Queens Road Art School), and employee networks/programs.
- Professional growth: Ongoing career development and support.
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(For more details: SGS College Website)
The Role: EHCP Administrator
Team: Additional Learning Support Focus: High-quality administrative support for Education, Health, and Care Plans (EHCP) processes.
Key Responsibilities
-
EHCP Coordination:
- Manage annual reviews and handle documentation associated with EHCP processes.
- Ensure regular updates to learner records and adherence to GDPR compliance.
-
Digital & Data Management:
- Maintain, update, and verify learner data systems (MIS, spreadsheets, Promonitor).
- Compare EHCP amendment notices, upload personalised targets, and track deadlines.
-
Review Workflows:
- Schedule review meetings, send reminders, and monitor responses from stakeholders.
-
Stakeholder Engagement:
- Liaise with parents/carers, Local Authorities, schools, and internal teams to collate/share learner information.
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- Administrative Efficiency:
- Oversee central enquiries, email triage, and document filing.
- Prioritise tasks under pressure while maintaining accuracy and confidentiality.
Beneficial Skills & Qualifications
Essential:
- GCSE (or equivalent) in English & Maths.
- Strong education, SEND (Special Educational Needs & Disabilities), or FE experience.
- Proficiency in Microsoft Office (Excel, Word) and MIS/digital systems.
- Excellent organisation, time management, and attention to detail.
- Clear written & verbal communication (traceable multi-stakeholder interactions).
Preferred:
- Demonstrable experience with center administration or SEND legislation processes.
Application Details
Closing Date: Monday 6th July Expected Interview Date: Wednesday 15th July
Contact HR: hrservicedesk@sgscol.ac.uk
Critical Notes
- All appointments require an Enhanced DBS check and adherence to KCSIE safeguarding policies.
- Full-time equivalent conditions may apply to part-time roles. (Apply online: [SGS Careers Page](SGS vacancy link pending)).
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