This will include:

• Managing project actions, timelines, updates, and follow-ups.
• Consolidating input from multiple countries and functions.
• Tracking progress against deadlines, KPIs, and agreed deliverables.
• Supporting cross-functional alignment and communication.
• Escalating risks or delays where needed, while also taking initiative to solve problems.
• Helping improve how projects are coordinated, tracked, and delivered.

Governance, Compliance, and Business Process Support

You will provide coordination support across a range of internal processes, ensuring documentation and workflows are accurate, compliant, and audit-ready.

This may include:

• Supporting approval and governance processes.
• Coordinating documentation, references, contracts, and agreements.
• Supporting change management requests and process updates.
• Helping organise key regional meetings and follow-up actions.
• Working with internal teams including Legal, Compliance, Finance, Procurement, Marketing, Professional Affairs, Commercial Excellence, and Sales Excellence.

Budget and Operational Support

You will also support the smooth running of EMEA operations through practical coordination of budgets, purchase orders, and reporting.

Responsibilities will include:

• Raising and tracking purchase orders.
• Supporting invoice processing and budget trackers.
• Assisting with month-end close and expense reporting.
• Maintaining accurate records and documentation.
• Supporting wider EMEA operational activity where required.

Key Stakeholders

You will work with a broad range of internal stakeholders across EMEA and globally, including:

• EMEA commercial leadership.
• Customer Excellence teams.
• Commercial Excellence and Sales Excellence teams.
• Commercial Analysts responsible for dashboards, trackers, and performance reporting.
• Marketing and Professional Affairs teams.
• Finance, Legal, Compliance, and Procurement.
• Country and cluster teams across EMEA.
• Global colleagues involved in platform, data, or process-related initiatives.

The role may also involve coordination with selected external partners, customers, or platform-related contacts where required.

What Success Looks Like

Success in this role will be measured by your ability to take ownership, deliver reliably, improve processes, and build trust across the region.

Key measures of success will include:

• Regional projects and activities delivered on time with minimal escalation.
• Strong ownership and effective administration of the EMEA platform.
• Accurate, complete, and well-managed data.
• Improved consistency, efficiency, and standardisation of processes.
• Better alignment between platform information, commercial trackers, and dashboard reporting.
• Audit-ready documentation and strong attention to compliance.
• Positive stakeholder feedback across EMEA.
• A proactive approach to identifying and solving problems.

About You

We are looking for someone organised, proactive, and comfortable working in a fast-moving international environment.

You will need to be confident working independently, managing multiple priorities, and taking accountability for outcomes. You should enjoy working with systems and data, be comfortable engaging with stakeholders across different countries, and have the initiative to improve how things are done.

This role would suit someone with experience in project coordination, commercial operations, customer excellence, sales excellence, data coordination, platform administration, business support, or cross-functional project support.

Essential Skills and Experience

You should be able to demonstrate:

• Strong project management or project coordination skills.
• Experience working with data, systems, trackers, dashboards, or business-critical information.
• The confidence to take ownership of a platform, process, or workstream.
• Experience working with multiple stakeholders, ideally across different countries or regions.
• Strong Microsoft Office skills, particularly Excel, PowerPoint, Outlook, Teams, and related tools.
• The ability to learn new IT systems quickly and support others in using them.
• Excellent organisation skills and the ability to manage competing priorities.
• Strong attention to detail and a high level of accuracy.
• Clear written and verbal communication skills.
• Experience supporting budgets, purchase orders, invoices, or operational trackers.
• The ability to consolidate inputs into clear summaries, updates, or reports.
• A proactive, self-starting approach with the confidence to use initiative.

Personal Attributes

The successful candidate will be:

• Highly organised, structured, and reliable.
• Comfortable taking ownership and being accountable for results.
• Detail-focused, especially when working with data and documentation.
• Confident working with international and cross-functional teams.
• Comfortable dealing with ambiguity and finding practical solutions.
• Improvement-focused, with an eye for better and more consistent ways of working.
• Collaborative, credible, and able to build strong working relationships.
• Motivated by making systems, processes, and projects work better.

Important Note

This is a support role, but it is not a passive administration role. The business needs someone who can bring structure, ownership, and momentum.

The right person will be comfortable getting involved in the detail, but will also be able to step back, understand the bigger picture, improve processes, and help drive consistent results across the EMEA region.