Lightfoots Solicitors
Ethics & Compliance Assistant (Fixed Term)
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Lightfoots Solicitors
Lightfoots Solicitors has been at the heart of the community in Thame for 170 years. With six offices across Oxfordshire and Buckinghamshire, Lightfoots is proud of its unrivalled reputation of excellence for all of our services.
About the Role
As an Ethics & Compliance Assistant you will play an integral part of the team in keeping workflow processes going within the department and assisting the Ethics & Compliance department with the day-to-day tasks as more particularly described below.
This role is a 12-month maternity cover and the successful candidate will be based in Thame.
The position reports into the Ethics & Compliance Partner and is a great opportunity for a talented administrator to progress their career in legal compliance.
Key Responsibilities
- Coordinate & record file reviews
- Record keeping and maintaining compliance registers
- Manage staff training exercises and the learning management platform
- Conduct (limited) client due diligence, in particular in relation to adverse media, PEP, and sanctions results
- Responding to certain daily queries within an agreed timeframe
- Manage DSARs and data breach procedures
- Additional ad hoc administrative duties
- Run, analyse and take appropriate action on compliance reports from the Firm’s Practice Management System and Case Management System – to monitor compliance and identify areas for improvement
- General admin assistance on:
- New starter ethics and compliance inductions
- Policy and document creation and management
- System and process testing
- Internal training and communications
- Research
- Internal audits and firm risk assessments
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What We’re Looking For
- Proven experience as an administrator / assistant in a compliance role, preferably at least 2 years ideally in a law firm
- Excellent communication and organisational skills
- Strong attention to detail when looking at detailed documents
- Competent in Microsoft Office applications, including Excel and Powerpoint
- Professional with high standards of integrity, in particular, must understand the importance of confidentiality given the nature of the role
Why Work for Lightfoots Solicitors?
Our staff are our greatest asset and we work hard to provide a culture where you can thrive and enjoy a fantastic career. We provide a range of benefits to support you in and outside of the workplace.
For Your Health
- BUPA Private Medical Insurance (after a qualifying period)
- Healthcare cash plan for your everyday healthcare expenses for you and your dependents
- Access to a 24/7 GP service
- Employee Assessment Programme
- Company sick pay
- Free flu vaccinations
- And more
For Your Wellbeing
- Discounted gym memberships
- Fruit in all offices
- Paid volunteer days
- Wellbeing and awareness events across the year
Your wellbeing and mental health is our highest priority at Lightfoots, which is why we have 9 qualified Mental Health First Aiders across the firm to provide confidential support.
For You and Your Family
- Option to use your own sickness entitlement if a dependent is unwell and needs your care
- Enhanced Maternity, Adoption and Paternity leave
- Many more family-friendly policies
- Generous discounts on legal services
For Your Career
- Significant learning and development opportunities
- Structured appraisal process
- Networking opportunities
- Access to 100s of webinars and training activities
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For Your Belonging
- Active Social committee
- Charity Committee
- Wellbeing Committee
- ESG committee
- We actively encourage new joiners to take an active part in a committee if it is an area of interest
We have firm-organised events throughout the year including quarterly socials, breakfast briefings, book club and lots more.
Apply
If you think this role is perfect for you (or nearly perfect, we would still like to hear from you) please apply or if you would simply like to find out more you can contact our recruitment team.
Equal Opportunities
As a Disability Confident employer, we promote diversity and provide equal opportunities for all individuals. We prioritise inclusivity and ensure we have a supportive and accessible workplace for those with disabilities. If you require any adjustments to be able to attend an interview please do let us know.
Recruitment decisions are made on fair and objective criteria.
Data Protection
The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, Confidential malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by Fair Processing Notices for Cifas' Databases | Cifas.
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