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Event Associate
Operations Coordinator – Conference Operations (Private Equity)
You’ll own the operational standard for every conference we deliver. Responsible for end-to-end execution of 10+ European private equity conferences annually, including venues, suppliers, on-site teams, and attendee experience.
Do you thrive under pressure? Enjoy managing complex logistics with precision? If you love pushing boundaries in a fast-paced, entrepreneurial environment, this is your role.
Why United Media?
United Media builds large-scale media and event platforms across sectors like insurance, finance, and retail. We’ve launched 8 media companies organically and acquired one.
Our mission: Define the future of your industry.
The Opportunity
You’ll strengthen our global operations team, based in London, working on-site from our HQ—4-minute walk from London Victoria Station.
Why You’ll Grow Here
✔ Real impact – Your work directly shapes our business. ✔ Training & mentorship – Shape events alongside a top-performing team, including our CEO & Founder. ✔ Unlimited growth – Internal promotions are core to our culture. ✔ Travel – Join conferences across Europe. ✔ Transferable skills – Develop expertise in project management, stakeholder relations, research, and event strategy.
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Your Key Responsibilities
Your role blends operational precision, supplier management, and hands-on event execution:
1. Supplier Research & Management
- Source and negotiate with venues, caterers, tech vendors, and production teams.
- Research and manage add-on services, branding/materials (e.g., signage, brochures).
- Budget tracking – Forecast costs and communicate changes early.
- Collaborate cross-functionally to ensure seamless supplier relationships.
2. Event Planning & Execution
- Lead sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinate with venues to finalise logistics, AV, staffing, and event flow.
- On-site presence – Troubleshoot and ensure flawless experiences.
3. Internal & Volunteer Support
- Pre-event: Clarify queries quickly and consolidate intel for teams.
- Track inventory – Manage internal documentation and assets.
- Quality check – From banners to attendee materials.
- On-site volunteers: Hire, train, and manage 40+ volunteers for seamless operations.
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Your Future at United Media
We believe long-term growth starts internally. Whether with us for 2 years or 10+, this role is the foundation for: 🚀 Seamless promotions into senior event and strategy roles. 💡 Clear career progression with company-wide development opportunities.
What We’d Like to See
We’re not looking for traditional qualifications but for these core traits:
🔹 A driver who seeks excellence in everything you do. 🔹 Tenacity under pressure – urgency and hustle as second nature. 🔹 Ownership mindset – proactive, committed, and accountable. 🔹 Relational coach – you build and enhance relationships daily. 🔹 Sharp communication – both written (emails, reports) and verbal (negotiations, briefings). 🔹 Organisational beast – prioritise like a master under tight deadlines.
No prior experience required – we train successfully from diverse backgrounds. UK work permit mandatory.
Start date: Flexible – onsite Monday-Friday, London-based. Let’s scale an industry together.
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