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Events Coordinator
£175.00 per day PAYE
London (Hybrid)
12 Month Contract
HSBC is currently searching for an Events Coordinator to join their team in London. This role sits within the UK Centre of Excellence for the delivery of hospitality events within the broader UK Partnerships team.
Whilst our events take place across the country, the vast majority are in London and the role holder would be expected to attend these events from time to time to support onsite but the role could be in another location.
Responsibilities
- Manage allocations, requests and ticket distribution for all hospitality projects including (but not limited to) boxes at the Royal Albert Hall, Tottenham Tunnel Club, HSBC Box at Twickenham, as well as requests for first direct Arena in Leeds and M&S Bank Arena in Liverpool.
- Delegate management for all ticketed hospitality including managing the shared inbox and responding to clients and internal stakeholders in a professional and timely manner.
- Creation of all event communications including save the dates, invitations, joining instructions, host briefings and post event surveys.
- Delegate management support for the event managers on key HSBC events through the year
- Delegate management for all UK events, managing the shared inbox and responding to clients and internal stakeholders in a professional and timely manner.
- Support with the continued implementation and development of Eventogy, our invitation platform - supporting the team to build templates, user guides etc.
- Manage ticketing at major global brand partnerships such as the Open Golf, Badminton, Women’s Open, and Tottenham Hotspur working with the Global Brand Partnerships team.
- Manage the distribution of the HSBC Colleague Art Pass
- Build the community on WorkPlace (intranet)
- Manage Corporate Memberships, being the first point of contact with all our partner art galleries and museums in the programme
- Manage the community within the arts and culture programme, creating engaging content and newsletters.
- Processing invoices and POs and updating the budget breakdowns and liaising with the Finance team on recharges.
- Onboarding new suppliers
- Support with building a set of policies and procedures for the newly formed UK Centre of Excellence
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Experience / Requirements
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- Experience in managing corporate hospitality and events
- Excellent written communication skills; able to draft event invitation copy and client emails with accuracy
- Expertise in Excel, Word and Powerpoint
- An understanding of financial services would be beneficial
- A pro-active and positive attitude, with the ability to work as part of a small team in a fast paced environment
- A self starter who can take initiative but also ask for support when necessary
If you are interested in this position, please do not hesitate to apply! Please note in the events of high volumes of applications, we will only be able to respond to successful applications in the first instance.
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