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Event Coordinator
Senior Operations Lead – Private Equity Conferences
You will have the opportunity to own the operational standard of every conference we run.
You will be responsible for the end-to-end execution of 10 European private equity conferences per year – overseeing venues, suppliers, on-site teams, and the event experience itself.
Do you thrive in a fast-paced environment with high responsibility? Do you love building something great with an exceptional entrepreneurial team comprised of young, motivated, and highly driven individuals?
Are you the type of operator who ships – someone obsessed with detail, who is calm under pressure, and excited by coordinating a thousand moving parts to deliver seamless results?
If yes, this is your opportunity to become part of our global operations team.
Why United Media?
United Media (www.united-media.com) builds large-scale industry media and conference products across sectors like insurance, finance, and retail. To date, we’ve organised the creation of 8 media brands organically and acquired one externally.
Here’s what we offer:
- Execution ownership for a core business area in our London HQ.
- Unrivalled opportunities to grow, constantly pushed outside your comfort zone.
- Full operational impact – tangible results matter, and you’ll witness the outsized effect of your work.
- Direct guidance & mentorship from our high-performing leadership team (including the CEO and founder).
- Unlimited internal progression – we promote from within and have a proven track record.
- Travel opportunities – frequent attendance at overseas events.
- Transferable skills from exposure to projects, marketing, research, people management, and stakeholder relations.
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Key Responsibilities
While your role will vary, responsibilities will centre on:
Supplier Research & Management
- Source, competitive research, and negotiate with suppliers for venue, event staging, technical needs, and other critical logistics.
- Identify and onboard suppliers for add-on services (branding, catering, special events, and more).
- Ensure cost-effective and high-quality contracts via negotiation and budget oversight.
- Maintain strong supplier relationships and troubleshoot challenges effectively.
Event Planning & Coordination
- Plan, brainstorm, and execute VIP sponsor events, networking lunches, dinners, and post-event activities.
- Collaborate with venue staff to set up logistics, audio-visual, Wi-Fi, technical considerations, layouts, and layout flows.
- Lead on-site execution to ensure flawless delivery – worry-free, guest-centred unforgettable experiences.
Internal Support & Process Management
- Consolidate and resolve internal team queries across regional offices.
- Manage inventory logistics and materials tracking – materials, AV, documentations, templates, and supplier contracts tied to event execution.
- Quality-check design and production (banners, signage, scans, brochures, AV & marketing materials pre-flight).
On-Site Volunteer Management
- Lead and supervise 40-person volunteer teams, ensuring recruitment, training, and on-site smooth execution.
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Your very own career expert that helps elevate your application to the next level.
(Beyond core responsibilities, you’ll support financially underperforming markets and proactively hunt for new event opportunities.)
Your Possible Future Here
Whether you stay for 2 years, 5 years, or beyond:
- You’ll lay the foundation for a remarkable career.
- All leadership and management roles are filled internally – keeping the team growing cohesively.
What We Expect from You
No Prior Experience Required
We provide full training and welcome candidates across all experience levels—as long as you have a UK work permit.
Who We’re Looking For
You fit this role if you embody:
- Relentless drive to be the finest at what you do.
- High-impact work ethic, greatly urging motivation and output.
- The ability to own and deliver daily tasks, anticipating needs, and following through.
- A desire to connect with people – passionate about networking, conversations, and enduring relationships.
- Exceptional written & verbal communication skills.
- Strong organisation – ability to structure tasks, prioritise workloads, and handle fitting jobs in tight deadlines.
Notes on Your Start
- Flexible start date due to succession necessity
- Location: London-based, onsite Mon-Fri
- Office address: 4-minute walk from London Victoria Station
Apply if you’re ready—to take challenges head-on, thrive as a high-performing operator, and help shape events that define an industry.
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