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The Role
As an Event Executive, you will support the planning, coordination, and execution of B2B events and experiences. Working closely with Event Managers and senior team members, you will assist across logistics, supplier coordination, budgets, attendee management, and onsite delivery to ensure successful event execution.
You will play an important role in supporting operational efficiency while helping deliver engaging and memorable event experiences for clients and attendees.
Responsibilities
Proposal & Pitch Support
- Assist with gathering information and preparing materials for proposals and pitches
- Support the coordination of presentations, research, and event documentation
- Maintain organised proposal and project records
Event Planning & Coordination
- Support event planning activity across logistics, scheduling, and operational delivery
- Assist with venue research, supplier coordination, attendee communications, and event documentation
- Coordinate project timelines, trackers, and administrative tasks
Logistics & Vendor Coordination
- Assist with venue arrangements, transportation, accommodation, shipping, and equipment setup
- Liaise with vendors and suppliers to confirm schedules and deliverables
- Support supplier research and quote gathering
Onsite Event Support
- Support onsite setup, registration, signage, attendee management, and logistics
- Assist with event materials, branding, and operational coordination
- Help troubleshoot onsite issues alongside the wider event team
Budget & Reporting Support
- Assist with budget tracking, expense management, invoice processing, and reporting
- Maintain accurate project and financial records
- Support post-event feedback collection and reporting processes
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Practice Support
- Support internal marketing initiatives and event case study development
- Assist with research into venues, suppliers, and industry trends
- Contribute to maintaining high standards across the Event Practice
Requirements
- Preferable bachelor’s degree or equivalent in Event Management, Business, Marketing, Hospitality, or related field
- Previous experience or exposure within an event marketing or agency environment preferred
- Strong organisational and administrative skills with excellent attention to detail
- Excellent communication and interpersonal skills
- Proactive, collaborative, and solutions-focused mindset
- Ability to manage multiple projects within a fast-paced environment
- Proficiency in Microsoft Office, project management, and event management tools
- Flexibility to support onsite events, including evenings and weekends
Notes
This job description provides a general overview and may be subject to modifications or additions based on the specific requirements and needs.
What We Offer
- Company pension
- Flexible blended working policy with 2 days per week in our London office – work the way that best suits you
- 23 days paid leave with annual increases after a period of service. 3 days to be taken over Christmas/New Year and a day off on your birthday
- Cycle to work scheme
- Refer a friend scheme
- Access to MOI’s M | University training platform to help you grow
- Employee rewards and recognition programme
- Wellness days throughout the year
About MOI
MOI is the world’s leading global multi-specialist B2B agency, with offices in London, New York, Seattle, Dubai, Singapore, Munich, and Sydney.
As Best Agency of the Year (B2B Marketing Awards 2022) and Best Company to Work For (Best Companies), we’re committed to redefining the business of creativity as the catalyst for B2B growth. Why? Because we believe B2B experiences can be so much better.
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We embrace different and deliver on our vision through our proprietary approach to strategy-informed creative thinking. Our Turning Heads™ methodology combines the best of strategic consulting, creative thinking, media, technology, and sales expertise. This enables us to develop intelligent, head-turning solutions which creates change and empowers our clients to differentiate, transform, and grow.
Some of the world's largest tech organisations trust us to turn the heads that count, including Adobe, Ciena, Dropbox, Facebook, AWS, Google Cloud, Oracle, ServiceNow and Proofpoint.
Equal Opportunities
We are committed to creating a workplace that values equality, diversity, and inclusion. We believe that a diverse and inclusive workforce not only fosters innovation but also ensures that every individual's unique perspective is celebrated and respected. We are an equal opportunities employer and are dedicated to providing a work environment that embraces all backgrounds, experiences, and perspectives. At MOI, all qualified applicants will be considered for employment without regard to age, disability, ethnicity, sexual orientation or any other protected basis under appropriate law. We strive to build a culture where everyone feels welcome, included, and able to bring their full selves to work. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. Please let us know in your application if you require an accommodation during the interview process.
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