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Event Manager
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Remote
Must be within 40 minute commute to York
Part Time
20:25 hours per week minimum: flexibility offered
Full Time
35 hours per week considered
Salary
A GBP 36,000: A GBP 40,000 Pro Rata + Private Healthcare + Annual Bonus
Requirements
- Full UK Driving Licence and Access to a Vehicle Required
About the Role
Are you an experienced Event Manager with a background delivering conferences and events for professional associations, membership organisations or conference organisers?
Mosaic Events is an established event and association management company with over 23 years experience delivering successful conferences, exhibitions and events for professional associations across a wide range of sectors, including medical, educational, academic and professional membership organisations.
This is a rare opportunity to join a highly experienced team in a flexible remote role, working on approximately 8:15 association conferences and events each year. Whilst the role is predominantly home based, applicants must be located within approximately 40 minutes of York to attend monthly team meetings and occasional client or event commitments.
Why Join Mosaic?
- Fully remote working
- Flexible hours (minimum 20:25 hours per week, with full-time hours also considered)
- Paid overtime or time off in lieu
- 25 days holiday (pro rata) plus bank holidays, including Christmas Eve
- Annual performance-related bonus
- Private healthcare and dental cover
- Life insurance
- Professional development opportunities
- Supportive and collaborative team of six
- Opportunity to work with respected professional, academic, medical and educational associations
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Role overview
This role is heavily administration and coordination focused, with approximately 85% of your time dedicated to the behind-the-scenes planning that ensures conferences and exhibitions run smoothly.
You will manage event logistics, delegate communications, registration systems, programme planning, supplier liaison, budgeting and project administration. Approximately 15% of the role involves attending and supporting live events.
The successful candidate will manage multiple projects simultaneously whilst maintaining exceptional attention to detail and delivering outstanding service to clients.
Key Responsibilities
- Manage association conferences and exhibitions from planning through to delivery and evaluation
- Coordinate venues, suppliers, speakers, exhibitors and delegates
- Create and manage event registration systems and websites
- Manage event budgets and financial reporting
- Produce detailed project plans, timelines and schedules
- Conduct venue inspections and site visits where required
- Lead and support event delivery on-site
- Build strong client relationships through proactive communication
- Analyse event feedback and identify opportunities for improvement
- Support business development opportunities and internal projects
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Ideal candidate
Essential
- Previous experience delivering conferences and events for professional associations, membership organisations, conference organisers (PCOs) or similar organisations
- Strong understanding of association and membership-based events
- Excellent organisational and project management skills
- Exceptional attention to detail
- Ability to work independently within a remote environment
- Strong communication and stakeholder management skills
- Full UK driving licence and access to a vehicle
- Must be based in York or within approximately 40 minutes of York
Desirable
- Experience using Cvent or similar event management software
- Experience delivering exhibitions alongside conferences
- Experience of virtual and hybrid events
- Relevant event management qualification
Please note: This role is specifically focused on association and membership events. Whilst we welcome applications from all backgrounds, candidates whose experience is primarily within hospitality
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