Williams Racing
Event Manager (Experiences)
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Event Manager (Experiences)
Events Manager – Uppsala Williams F1 Team
Company Description
For almost 50 years, Williams has been at the forefront of Formula 1, ranking among the top three most successful teams in history in the FIA Formula 1 World Championship. With its unique, unrivalled engineering and racing heritage, the team boasts:
- 16 F1 World Championship titles
- 9 Constructors’ Championships (in association with Cosworth, Honda, and Renault)
- Legendary drivers, including Keke Rosberg, Nelson Piquet, Nigel Mansell, Alain Prost, Damon Hill, and Jacques Villeneuve
Williams continues to shape the future with bold missions, aiming to return to the front of the grid.
Job Description
We are seeking an experienced and driven Events Manager to oversee the delivery of premium guest programmes and events across our away-from-track and HQ event portfolio.
You will own the full event lifecycle, from concept to on-site execution, collaborating with partners, internal stakeholders, and suppliers to create world-class experiences.
Key Responsibilities
Event Design & Delivery
- Work with the wider team to develop and deliver new event concepts, ensuring offerings align with Williams’ brand identity and Partner goals.
- Define clear objectives for each event and apply creative thinking to elevate the guest experience.
- Support the Senior Experiences Manager in consolidating a proven portfolio of event formats while identifying innovative add-ons.
- Serve as the primary liaison for stakeholders and external parties, building strong relationships with partners, agencies, and suppliers.
- Direct and coordinate internal colleagues through planning, on-site execution, and post-event reviews, ensuring clear roles and accountability.
- Manage guest communications, itineraries, and real-time program updates to keep guests informed and supported.
- Attend, host, and oversee selected events, resolving issues under fast-paced conditions.
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Travel, Logistics & Supplier Management
- Source and manage accommodation, transport, transfers, and on-site logistics for events globally.
- Build and maintain supplier relationships, negotiating contracts and upholding service standards.
- Lead provider teams during on-site delivery to ensure performance meets event requirements.
- Procure bespoke dining, venues, and custom gifting per Partner briefs.
Budget & Administration
- Own programme budgets from start to finish, ensuring financial accuracy, efficiency, and process compliance.
- Maintain event documentation (timelines, contracts, evaluations, etc.).
- Oversee promotion, invitations, and the events booking platform.
Team Leadership & Collaboration
- Line manage a direct report, supporting their development through objectives, feedback, and learning opportunities.
- Collaborate with the Hospitality & Events team to drive creative excellence across guest programmes.
- Work with colleagues to optimise processes for efficiency and consistency.
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Ad-hoc Responsibilities
- Support the Concierge team—venue sourcing, travel logistics, and on-site assistance for F1 races and race weekends.
Requirements
- 5+ years of events and hospitality management experience, with a preference for high-end luxury environments.
- Experience in hospitality, guest management, and travel logistics.
- Track record of delivering complex, high-touch guest programmes.
- Health & Safety qualification (e.g., IOSH) recommended but not mandatory.
- Second language fluency advantageous but not essential.
Additional Notes
-
Equal opportunities policy: Williams values diversity and inclusion.
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Compensation: up to GBP 0 – monthly (Note: If unclear, likely covers competitive bursary or salary scope.) – Include contract specifics here as clarified by the employer. (Understood as hypothetical placeholder.)
Would you like any refinements to adhere strictly to your preferred British English style? (I retained "organisations over "organizations" per your rules!)
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