Williams Racing
Event Manager (Experiences)
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Event Manager (Experiences)
Events Manager – Williams Racing
About the Role
Join Williams Racing, one of the most storied teams in F1 history, with 16 World Champions and a legacy of innovation, where we're rewriting our story towards a return to grid dominance.
We’re seeking an experienced and driven Events Manager to lead premium guest programmes and events—both away-from-track and at HQ—owning the full event lifecycle from concept to execution. Your role will entail close collaboration with Partners, internal teams, and suppliers to deliver world-class experiences that elevate the Williams brand while ensuring exceptional guest journeys.
Key Responsibilities
Event Design & Delivery
- Develop and deliver sophisticated event concepts, embedding creative thinking to make Williams stand out in a competitive landscape.
- Define clear event objectives, aligning with brand identity and Partner goals through cross-functional collaboration.
- Build a portfolio of proven event formats, continuously tailoring unique, personalised additions to enhance guest experiences.
- Serve as the primary point of contact for stakeholders and external partners, fostering strong working relationships with suppliers, agencies, and internal teams.
- Direct and coordinate internal colleagues to ensure clear roles, responsibilities, and seamless execution during planning and on-site delivery.
- Oversee guest communications, itineraries, and real-time updates to ensure a smooth experience from inception to completion.
- Attend and manage allocated events, including hosting, issue resolution, and adaptability in fast-paced environments.
- Conduct structured post-event reviews, evaluating success against OKRs through guest and stakeholder feedback to inform future programming.
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Travel, Logistics & Supplier Management
- Source, manage, and deliver accommodation, transport, transfers, and on-site logistics globally across Williams’ event calendar.
- Build and maintain a pool of high-quality suppliers, negotiating contracts and ensuring compliance with agreed service standards.
- Lead supplier teams during on-site delivery, guaranteeing performance alignment with event requirements.
- Procure bespoke dining experiences, venues, and custom gifting tailored to Partner briefs and guest expectations.
Budget & Administration
- Own and monitor programme budgets from planning through post-event analysis, ensuring financial accountability and compliance with Williams processes.
- Maintain comprehensive event documentation, including timelines, operational plans, contracts, and evaluation summaries.
- Oversee event promotion, invitation management, and the events booking platform.
Team Leadership & Collaboration
- Line manage a direct report, providing clear objectives, regular feedback, and development opportunities.
- Collaborate with the Hospitality & Events team, driving innovative solutions and process improvements to enhance guest experiences.
- Work with colleagues to streamline processes and systems, identifying efficiencies for consistent, high-impact delivery.
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Ad-Hoc Support
- Provide assistance to the Concierge team for venue sourcing, travel/logistics coordination, and on-site support—especially during F1 races and race weekends.
Requirements
- 5+ years’ experience in events, hospitality, guest management, travel and logistics.
- Demonstrated success in complex, high-touch guest programmes within luxury or high-end environments.
- Strong budget and process management capabilities.
- Health & Safety qualifications (e.g., IOSH) are beneficial but not essential.
- Fluency in a second language is advantageous but not mandatory.
Benefits
- Join a legendary team dedicated to pushing boundaries in motorsport and leadership.
- Competitive remuneration: up to GBP 0 (pro-rate as agreed)
- Opportunity for professional growth in a globally renowned company.
Williams Racing is an equal opportunity employer that values diversity and inclusion*. We’re committed to offering reasonable accommodations.*
(*No apostrophe in "inclusion" in the original text.)
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