United Media
Event Operations Coordinator
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Event Operations Coordinator
Head of European Operations
About the Role
This critical role offers you the opportunity to own the operational standards of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences annually—covering venues, suppliers, on-site teams, and ensuring an unforgettable experience.
Are you ready to help define the future of an industry? Do you thrive in a fast-paced, high-responsibility environment where details matter and every moving part requires precision? If you’re an obsessive operator—calm under tight deadlines, energised by problem-solving, and passionate about making all parts come together flawlessly—this could be your place.
By joining us, you’ll be part of a tiny, high-performing, entrepreneurial team that’s driven, hungry to grow, and relentlessly focused on excellence.
About United Media
United Media (https://www.united-media.com/) specialises in launching large-scale industry media and conference products. To date, we’ve organically launched 8 media brands and acquired 1.
Why You’ll Love Working Here
This role gives you true ownership of one of our key business areas. Based in London HQ, you’ll constantly step outside your comfort zone to drive impact and scale fast.
What We Offer You
- Real, tangible results: Your work will directly influence the success of our conferences.
- Mentorship & career growth: Work side-by-side with hustling start-up consultants and our CEO & founder.
- Unlimited upward mobility: We believe in promoting from within—every management role starts here.
- global exposure: This role includes travel to overseas conferences.
- Skill-boosting experience: Hone your interpersonal, research, organisational, project management, and linguistic skills with hands-on training.
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Your Responsibilities
(Mostly, but not limited to)
1. Supplier Research & Management
- Source, compare, and select top-tier suppliers for all event needs:
- Venues, catering, AV, technology, hospitality, and add-on services.
- Negotiate cost-effective contracts and terms.
- Build and maintain long-term supplier relationships with a high-touch approach.
- Conduct budget reviews and tracking to preempt financial risks.
2. Event Planning & Execution
- Design and run sponsored events, such as VIP receptions, lunches, dinners, and after-hours networking.
- Coordinate with venue staff to handle logistics—entrant control, AV set-up, floor planning, etc.
- Oversee on-site execution, ensuring flawless delivery of every detail.
- Continuous improvement: Problem-solve, adapt, and measure how to make each conference better than the last.
3. Internal Team Leadership
- Sift through and prioritise internal team requests and team queries—more info, fewer fire drills.
- Maintain inventory and documentation:
- Track stock for event materials (banners, signs, prop sheets, travelling kits).
- Run quality audits on design assets (custom banners, signage, and all promotional materials).
- Streamline efficiencies to reduce redundancies and bottlenecks.
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4. On-Site Volunteer Management
- Recruit, train, and coordinate a 40-person volunteer squad to support conference execution.
The Future with United Media
No matter how long you stay—2 years or 10+—this role gives you a foundation for long-term growth. We’re big believers in internal hires. We foster a culture where promotions come from within, and every manager was once in your seat.
Who You Are
What We’re Looking For
✅ Passion – You’re driven to be the very best at your craft. ✅ Interpersonal Strengths – Curious people who communicate like a pro—both verbally and in writing. ✅ ** proactive mindset** – Ownership isn’t asked for; you take it. ✅ Relentless Urgency – A high-performance work ethic that thrives under tight deadlines. ✅ People Person – Love nurturing relationships and building dynamic teams. ✅ Detail-Oriented Operator – Find joy in seeing dozens of moving pieces land perfectly.
pirucali Requirements
This role is open to experienced professionals and career changers. We provide on-the-job training—but you must have a valid UK work permit.
Location: Onsite, London HQ (plus travel as required). Schedule: Monday to Friday Proximity: Just 4-minute walk from London Victoria Station.
Flexible start date—if you’re eager, this is yours.
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