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Event Operations Manager
Conference Operations Lead
Do you thrive in a fast-paced, high-responsibility environment? Are you driven by operational excellence and the opportunity to shape an industry? If so, you might be the perfect fit for this pivotal role.
About the Role
You’ll own the operational standards of every conference we run, overseeing 10 European private equity conferences annually. This breadth of responsibility extends from selecting venues and managing suppliers to coordinating on-site teams and ensuring a seamless attendee experience.
You’ll define how we execute industry-leading conferences, work flexibly within tight deadlines, and collaborate with an exceptional, entrepreneur-driven team.
Why United Media?
United Media (https://www.united-media.com/) builds large-scale media and conference products in key sectors like insurance, finance, and retail. We’ve organically launched 8 media brands and acquired one.
Here’s what you’ll gain:
- Meaningful impact – Your work will directly improve our conferences, contributing to the business’s success.
- High potential training – Learn from a fast-growing startup with hands-on support from team members and the CEO/Founder.
- Fast internal growth – Our track record of promoting internally ensures there’s room for you to advance significantly.
- Travel opportunities – Join our events overseas.
- Transferable skills – Develop crucial abilities in project management, outreach, organisation, and interpersonal communication through experience, mentorship, and training.
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Key Responsibilities
Your role involves end-to-end logistics and delivery for events. Core tasks include:
Supplier Research & Management
- Source, evaluate, and negotiate with suppliers for:
- Event venues and logistics
- Contracting: A/V, IT, Catering, and Technical Needs
- Hybrid/Sponsored Event add-ons, branding materials, and catering
- On-site vendors, transports, and accommodations
- Maintain strong relationships to ensure seamless execution and cost_effectiveness
- Update budgets prospectively and flag changes early
Event Planning & Execution
- Strategize and deliver sponsored VIP events, lunches, dinners, and after-hours activities aligned with client expectations
- Coordinate venues, ensuring all logistical elements (technology, space planning, etc.) are robust
- Provide on-site support, troubleshooting and ensuring flawless event experience
Internal Collaboration
- Streamline internal request/call management
- Track and refine processes surrounding inventory, supplies (e.g., banners, decors, beads) and automate updates
On-site Volunteer Operations
- Hire, train, and manage a 40-strong volunteer team
- Lead their preparation and ensure effective execution
What IPs Invest in You
With us, you’ll build a long-term, career-transforming legacy. We foster leadership internally and consistently promote ambitious professionals.
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Person Specifications
No prior industry/hosting experience needed. We love individuals who will grow alongside us, so expect clear investment in upskilling. UK work permit required.
Must embody:
- A tenacious drive, unrelenting pursuit of excellence in every task
- A profoundly sharp sense of urgency matched by high energy and commitment
- Promptness and absolute ownership in executing commitments
- Charisma and interpersonal skills to connect, engage, and cultivate valuable relationships
- Clarity, confidence, and adaptability in communication—whether verbal or written
- Highly organised with mastery in structuring and prioritising work under pressure
- Authenticity: Strong cultures thrive on genuine personality and initiative
This role delivers exactly what you’ve been searching for—high-volume variety, a band without relenting at challenges, and opportunities to move clients around to impress, develop, and fit!
About us
Team Culture:
- Fast-paced growth mindset with accommodating compromise (but not corners!)
- Proper accountability, but with resources and feedback loops to help you succeed
- Performance Driven team that recognises and rewards initiative
This is more than a job—it’s an opportunity to reshape an event industry while becoming part of one of Europe’s boldest positions.
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