United Media
Event Operations Organiser
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Event Operations Organiser
Head of Operations for Private Equity Conferences
You will own the operational standard for every conference we run, managing 10 European private equity conferences annually—covering venues, suppliers, on-site teams, and attendee experience. This role demands ownership, execution precision, and the ability to deliver under pressure, shaping a key industry while being an integral part of an entrepreneurial, dynamic team.
Do you thrive in high-stakes, fast-paced environments? Do you ship projects—obsessed with detail, calm under tight deadlines, energised by orchestrating a thousand moving parts? If yes, this could be your role.
About United Media
United Media specialises in launching large-scale industry media and conference products—insurance, finance, retail, and beyond. We’ve organically built 8 media companies (and acquired one), backed by a relentless focus on operational excellence.
Why Join United Media?
Join a team that:
- Shapes industry standards and creates impactful media conferences
- Operates at the intersection of media and real-world influence
- Promotes from within— internally filled management positions drive growth
- Works predominantly in London’s office (4-minute walk from London Victoria Station)
- Offers travel opportunities (across Europe for our conferences)
- Provides invaluable transferable skills—communication, research, logistics, project management, relationship-building
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Your contributions will leave a tangible mark, and your growth will be supported at every step.
Your Responsibilities
This role demands versatility and accountability across:
Supplier Research & Management
- Sourcing, comparing, and securing top-tier suppliers for all event needs (venue, decor, AV, catering, etc.)
- Identifying and negotiating with specialty suppliers for add-ons, branding, and technical requirements
- Maintaining strong supplier relationships—resolving issues proactively, ensuring cost-efficiency and consistency
- Managing budget reviews—flagging changes or issues well in advance
Event Planning & Execution
- Planning and executing VIP-sponsored events, lunches, dinners, and networking sessions
- Collaborating with venue and technical teams to align on logistics and logistics
- Providing on-site support—overseeing smooth execution, troubleshooting, and ensuring attendee experience
- Coordinating private equity conferences—balancing event flow, tech, and branding
Internal & Cross-Functional Coordination
- Streamlining internal queries—acting as a liaison between the team and various stakeholders
- Managing inventory—tracking stock (equipment, printed materials, promotional tools)
- Quality-checking all designs—logos, banners, signage, brochures, and promotional materials for consistency
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On-Site Volunteer Organisation
- Building and managing a 40-person volunteer team—recruitment, training, and on-site execution
Unlocking Your Future with Us
No matter if it’s your starting role or a multi-year commitment, this position is designed to found a prestigious and rewarding career. We prioritise internal promotions, with management roles filled organically.
What We’re Looking For
While no specific work experience is required, you must:
- Have a valid UK work permit
- Exhibit a relentless drive to excel—always striving for the highest standards, meeting deadlines
- Own every part of your role—solving problems first, being proactive, and following through
- Have curiosity about people—love speaking, relationship-building, and confidently connecting with all stakeholders
- Communicate effectively—adaptable verbally (presentations) and in writing (emails, reports, approval notes)
- Be organised and adaptable, excelling under pressure while **structuring and prioritising tasks
Starting Timeline
This is an onsite role (Monday-Friday, London HQ}—inner-city, 4-minute walk to Victoria Station). The start date is flexible—you’ll join a team responding to both company and industry growth.
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